Annual Policy Notifications - October 1, 2014

To:       All University Faculty and Staff

From:  Susan Buckley, Vice President for Human Resources
           Georgina Dodge, Chief Diversity Officer and Associate Vice President
           Kevin Kregel, Associate Provost for Faculty

Re:      Drug Free Environment Policy and Other Annual Notifications

Certain statements and policies are required under federal law to be accessible and reviewed annually by all faculty and staff.  Please review the information and bookmark the Annual Policy Notifications website for future reference.

Drug-Free Environment Policy

Consistent with the federal Drug-Free Schools and Campuses Act, the University has a policy that establishes standards of conduct in relation to the unlawful possession, use or distribution of illicit drugs and alcohol.  This policy is also consistent with the Board of Regents Policy on Substance Abuse, and emphasizes the expectation that faculty and staff will report to work in an appropriate mental and physical condition to carry out their responsibilities safely and effectively, absent any impairment because of the use of controlled substances and/or alcohol.  Where there exists probable cause to believe an employee’s ability to perform his/her duties is impaired because of the use of alcohol or controlled substance, the Regents’ policy directs the institution to confront the employee and take appropriate action.  Violations of this policy may result in serious disciplinary sanctions, up to and including termination of employment.  Please access and read the Drug Free Environment policy.

UI Statement on Access to Medical and Exposure Records

In compliance with the Iowa law which incorporates by reference the Federal Occupational Safety and Health Administration (OSHA), 29 CFR 1910.1020, the University of Iowa is required to provide employees access to their workplace exposure and medical records that are maintained by the University.  Exposure monitoring records are maintained primarily by Environmental Health and Safety and by Safety and Security at University of Iowa Hospitals and Clinics (UIHC). Examples of exposure records include radiation monitoring data for those who work with radioactive materials, noise and toxic air contaminants. Employee medical records, i.e., those for treatment of workplace injuries or illnesses, are kept at the Health Information Management Office, UI HealthWorks and the University Employee Health Clinic. The program of Hospital Epidemiology maintains records of exposure to communicable diseases. To access these records, contact UI Health Care Human Resources for hospital employees and the University’s Employee and Labor Relations Office in University Human Resources for all other University employees; however, contact EHS directly for radiation dosimeter records. Please access the UI Statement on Access to Medical and Exposure Records to view the statement.

Questions about the policies listed above may be directed to Faculty and Staff Services, a unit of Organizational Effectiveness, at 335-2085.

Title IX

No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any educational program or activity receiving Federal financial assistance. "Title IX of the Educational Amendments of 1972.   Title IX prohibits sex discrimination in all programs and activities of the university. It applies to academic matters, admissions, athletics, career services, counseling and medical services, employment, financial aid, housing and facilities, and all other programs, events, and activities available at the university. The University of Iowa takes all reports of sex discrimination seriously, which includes reports of sexual harassment, sexual assault, and sexual violence. The University of Iowa has designated its Chief Diversity Officer and Associate Vice President, Dr. Georgina Dodge, as its Title IX Coordinator.

For more information, please contact Dr. Georgina Dodge in the Office of Equal Opportunity and Diversity (335‑0705, voice; 335‑0697, TDD) or the Office of the Sexual Misconduct Response Coordinator (335-6200).  For the full text of the statute, please visit the United States Department of Labor website.

Americans with Disabilities Act

The Americans with Disabilities Act of 1990 affords civil rights protections to individuals with disabilities similar to those protections provided to individuals on the basis of race, color, sex, national origin, age, and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, State and local government services, and telecommunications.  For more information about the ADA, please visit the United States Department of Justice website. To comply with the ADA, the University endeavors to make reasonable accommodations for the functional limitations of applicants, employees, and students with disabilities.  Applicants and employees who wish to request a reasonable accommodation because of a disability should contact Faculty & Staff Disability Services at 335-2660; students who wish to request a reasonable academic accommodation should contact Student Disability Services at 335-1462.  For more information, please contact the University’s ADA Coordinator, Ms. Tiffini Stevenson Earl, in the Office of Equal Opportunity and Diversity (335-0705, voice; 335-0697, TDD).