Catastrophic Leave - Employee in Need of Donation

Own Illness or Injury

Rules

  • DEFINITION OF CATASTROPHIC ILLNESS OR INJURY: "Catastrophic illness or injury" means an illness or injury resulting in a medical condition for which a physician has certified the condition is likely to result in a loss of 30 or more work days (6 weeks) during a 12 month period.
  • ELIGIBILITY: All faculty and staff who accrue vacation are eligible to receive donations provided they meet the standard above and provide the required certification that they will have to miss at least 30 work days, have exhausted all paid leave, and are not receiving any other supplemental payments (e.g., long-term disability payments, workers' compensation benefits).
  • DONATIONS: Leave is pledged in increments of one hour or more. Donations may be made only to a specific employee, not to a “pool”.
  • USE OF DONATIONS: The total leave donations used by an employee shall not exceed:
    • The six-week period immediately following the birth of a child (non-medically required bonding beyond six weeks must be taken as unpaid leave);
    • The amount necessary to cover the long-term disability (LTD) waiting period; or
    • One year (12 months) if the employee is not eligible for LTD benefits.
    • The 12 months may be extended for a new occurrence of the same illness/injury if the individual is not eligible for LTD. New medical documentation must be provided AND a new 30 day waiting period must be met.

Procedure

  • Complete the PDF iconApplication for Catastrophic Illness Leave Donation and Healthcare Provider Certification - Individual (pdf). Send the completed form to University Benefits.
    • Please provide all requested information on application. Incomplete applications will be returned.
    • Applications will only be considered if treating physician indicates the illness or injury will result in the absence from work for at least 30 work days.
    • If extended absences are needed beyond anticipated return to work date as indicated on application, new medical documentation to support the extended absences will be required.
    • Applications received after you have returned to work will not be considered.
  • If you qualify, an approval letter and blank donation forms will be sent to you and your department approximately 7-10 business days after University Benefits receives your application.
  • University Benefits will process donations as you need them for absences related to the qualified injury or illness beyond those that can be covered by your own vacation and sick leave accruals. If on a non-FMLA Leave of Absence, approval for use of donated hours is at the discretion of your department.
  • Communicate absences related to the qualified injury or illness regularly to your department so the correct number of hours is reported to University Benefits.

Family Illness or Injury

Rules

  • DEFINITION OF FAMILY CATASTROPHIC ILLNESS OR INJURY: "Family catastrophic illness or injury" means an illness and injury resulting in a medical condition for which a physician has certified the condition is likely to result in the inability of the employee to report to work for more than 30 or more work days in a 12 month period to attend to an ill or injured immediate family member, (spouse, children, or parents) on a consecutive or intermittent basis.
  • As defined by FMLA, Eligible Family Members Include:
    • a spouse recognized by Iowa law for purposes of marriage including common law and domestic partners of the same and opposite gender registered with University Benefits;
    • a parent, including biological, step, adoptive, foster, or an individual that functions as a parent;
    • a son or daughter under the age of 18, including biological, step, adoptive or foster child, or legal ward. Children over 18 with a disability may also be eligible.
  • ELIGIBILITY: All faculty and staff who accrue vacation are eligible to receive donations provided that they meet the standard above and provide the medical certification that they will have to miss at least 30 work days and have exhausted all family caregiving leave and vacation time.
  • Leave is pledged for donation in increments of one hour or more.
  • The total leave donations received by an employee shall not exceed one year (12 months) for the specified medical condition.  A new application may be filed for a new or recurring medical condition.
  • Donations may only be made to a specific employee, and not a “pool.”

Procedure

  • Complete the PDF iconApplication for Catastrophic Illness Leave Donation and Healthcare Provider Certification Due to the Need to Attend to an Immediate Family Member (pdf). Send the completed form to University Benefits.
    • Please provide all requested information on application. Incomplete applications will be returned.
    • Applications will only be considered if treating physician indicates the illness or injury will result in the absence from work for at least 30 work days.
    • If extended absences are needed beyond anticipated return to work date as indicated on application, new medical documentation to support the extended absences will be required.
    • Applications received after you have returned to work will not be considered.
  • If you qualify, an approval letter and blank donation forms will be sent to you. Your department will be notified of the approval approximately 7-10 business days after University Benefits receives your application.
  • University Benefits will process donations as you need them for absences related to the qualified injury or illness beyond those which can be covered by your own vacation and family caregiving leave accruals. Approval for use of donated hours is at the discretion of your department.
  • Communicate absences related to the qualified injury or illness regularly to your department so the correct number of hours is reported to University Benefits.

Frequently Asked Questions

As soon as it is apparent that you have an injury, condition, or illness that will require you to be absent at least 30 work days during a 12 month period. Applications received after you return to work will not be considered.

Any employee who accrues vacation may donate.  Employees may not donate their sick leave to an individual on catastrophic leave.

No.  The names of employees donating leave are confidential.