- The department will receive a copy of the approval letter from University Benefits when the faculty or staff member is approved for catastrophic leave.
- University Benefits will process the paperwork to apply the hours in the employee’s accruals, and will call the department monthly to determine the number of donated hours needed.
- The department or the employee will complete the Monthly Time Record. University Benefits will communicate with the department monthly to verify the records. Once the employee’s accruals are used, code donated time as sick leave for personal use and vacation for family catastrophic leave. This may be regular sick or vacation time or FMLA sick or vacation time, depending on the situation.
- Upon exhaustion of FMLA, use of catastrophic leave hours is at the discretion of the department. Catastrophic leave provides payment for approved unpaid leave.