In Merit employment, permanency means the successful completion of a six month probation period in the classification currently being held, or if in continuous employment, the last classification held in which the probation period was completed if currently serving a probation in a different classification. The six month probation period is for determining an employee's fitness for the position.

Probation Note: There is no probation period for a current permanent employee who has successfully served a probation in a class while in continuous employment.

Salary Note: When computing a salary, the new salary cannot exceed the top step of the new pay grade assignment.

Lateral

A lateral transfer is a change from one position to a different position in the same pay grade.

• In the same classification does not serve a probation period (for example, clerk II to clerk II)
• In a different classification serves a six-month probation period
• Salary remains at the current rate, unless the position to which the employee is leaving has an advanced rate. The salary will be increased to the advanced rate if the employee's current salary is below the advanced rate.

Promotion/Departmental Competitive Promotion

A promotion is a change from one position to a different position that is in a higher pay grade.

• Serves a six-month probation period
• Receives the standard 4.5% increase unless circumstances warrant a different increase
• The department may request an additional 4.5% increase if the promotion is to a position that is three or more pay grades higher than the current one.

Demotion

A demotion is a change from one position to a different position that is in a lower pay grade.

• In series does not serve a probation period (ex. secretary III to secretary II)
• Out of series serves a six-month probation period (ex. secretary III to clerk III)
• Salary may be set at any step within the lower pay grade that does not exceed the current pay with prior approval from University Human Resources.

Trainee to Journey Status

• Does not serve a probation period at the journey level if successfully completes the training program
• A current trainee pay plan is available for download via the Pay Plans Directory.

New Hire

• Serves a six-month probation period
• Receives the beginning rate for the classification in which he/she was hired

Reinstatement

Reinstatement applies to previous permanent Iowa Board of Regents Merit Employees who resigned in good standing. This reinstatement status applies to classifications where the qualifications are met and are in the same pay grade or lower than the last permanent job previously held.

• Serves a six-month probation period
• Will be paid at a rate no greater than what the employee was last paid and between the minimum and maximum of the pay grade. An employee who is returned to a merit system position from a professional position, will be paid in accordance with subrule 3.39(4), pay on demotion.
• For more information regarding Merit Reinstatement in regards to benefits and seniority, see the Employee and Labor Relations website for Rehires.