Requesting a Flexible Work Arrangement

A verbal conversation with your supervisor is the best way to initiate an interest or request for a flexible work arrangement. 

Conditions to Consider

When submitting a flexible work arrangement proposal, consider and address the following questions:

• When, where, and how will you accomplish your job requirements and performance objectives (including participation in meetings, accessibility when working off-site, ensuring customers' and colleagues' needs are met, meeting deadlines) through the proposed arrangement?
• If requesting a remote work agreement, describe needed and available equipment, calendaring, communication protocols, and IT security requirements (including arrangements to maintain confidentiality and security of records, reports, and data).
• Identify any distractions or obligations that might make remote work difficult and your plans for handling these.
• If working reduced hours, have you and your manager redefined your workload and job requirements?
• If you are a non-exempt employee, do you understand that all hours worked must be reported and that overtime requires supervisor pre-approval even when a flexible work arrangement exists?
• For each of the following groups, describe either in a narrative or bulleted format which challenges may arise (for example, ability to participate in meetings, teamwork, etc.) and which solutions you propose:
  • Your internal and external customers/stakeholders/students
  • Your team and co-workers
  • Your manager/supervisor(s)
  • Your direct reports, if any
• How will you and your manager evaluate and measure the success of your arrangement in meeting your job requirements and performance objectives? Please provide both qualitative and/or quantitative measurements. Identify the review process and timeline your manager will use to assess the effectiveness of the arrangement. Please be specific and adjust the timeline to align with any organizational needs or fluctuations.
• List and describe any cost implications—both savings and expenses—of additional equipment or other resources that will be required under this arrangement. Please also indicate who will be responsible for any expenses.
• Include proposed schedule including start time, end time, and work location.