Frequently Asked Questions

This is a financial settlement issue. There are two primary types of insurance. The first is a fully insured product in which an outside carrier, such as Blue Cross and Blue Shield, assumes all the risk of any and all health insurance claims. The employer would pay the insurance company a flat amount of money per month, per employee. Here, the insurance company assumes all of the claim risk. A self-insured product means that the employer assumes the risk for all the insurance claims. The employer pays the insurance company only an administrative fee. The insurance company bills the employer every week for all the claims that they paid during that week. Here, the employer assumes the risk for all of the insurance claims incurred by its employees.

You may add an individual to your insurance plans only if there is a qualifying event or during an "open enrollment" period. An event is defined as a birth, adoption, death, marriage, divorce, a dependent gaining or losing dependency status, and in some cases relocation. You must notify the benefits office within 30 days of the event that occurred.

Outside of the previously listed events, you may add an individual during the annual "open enrollment" period. The ability to add individuals during the "open enrollment" period depends upon whether or not the insurance carriers involved will permit this to occur. You should watch for the annual notices concerning the "open-enrollment" periods and the restrictions that might apply.

For more information, visit the Benefit Change page.

Each year the University establishes open enrollment dates for benefit programs. During this period, Faculty and Staff may change any of their benefits. These enrollment dates are established based upon when final rates are obtained from vendors and materials are available for disbursement on campus. The open enrollment periods generally occur in late fall. Employed graduate students have their open enrollment periods at the beginning of each semester. The open enrollment dates vary year by year. You will receive notice of your annual open enrollment period.

Individuals moving to or from another state agency or Board of Regents institution may transfer their original hire date, sick leave and vacation accumulations. No other benefits transfer among the state agencies or Board of Regents institutions. This is because each of the other benefit programs is unique to that particular institution.

The University contributes toward the cost of benefits for all full- and part-time, permanent staff members who work at least 50% time. If you are in a position covered by COGS, your benefits and the contribution levels from the University are negotiated between the University and the union. 

The University, in conjunction with a Faculty and Staff committee, establishes a contribution level based upon the financial resources available to the University from the State and other sources. It is important to remember that your compensation package at the University includes not only your pay, but also the cost of the benefits that the University contributes for you.

The University currently contributes 100% of the cost of 2.0 times your salary for life insurance, your long-term disability plan, and single health & dental insurance. The contributions toward the cost of your health and insurance depends upon your family status. The cost can vary from free to a substantial amount depending upon the plan selected. It is important to review the products and prices annually to insure that you are making an appropriate choice in consideration of you and your family’s usage of medical/dental care.

Graduate Assistants:  Contributions are based on bargaining between COGS and the University.

If you experience an increase or reduction in the percentage of your appointment, (such as 50% to 100%, 80% to 90%, or 100% to 75%), some of your benefits will be affected, others will not. Only the benefits that are related to salary will be affected if you have a percentage change of appointment. This means that life insurance, disability, retirement, vacation, sick leave, and social security will be affected. Health and dental insurance contributions are not affected by salary.

If an individual accepts a change of classification that moves them to a new employment group with a different benefits package, then the individual must change their benefit selections. A change of this type requires that the benefits of the person at their current position must terminate the end of the month of that position change. The benefits for the new position take over the first of the next month. Individuals will be required to go through a new orientation meeting because the benefits are different.

Benefits are available to individuals who have a regular, 50% time or greater appointment. Changes from temporary to regular or vice versa will impact benefit eligibilty.