Flexible Work Arrangement Proposal

The Flexible Work Arrangement proposal is a written document to explain 1) the type of flexible work arrangement being proposed and 2) how it will meet the organization's business needs. Use the information below as a guide in writing a proposal. Keep in mind, that many managers prefer to have a conversation about the FWA in advance of receiving a written proposal, then schedule another meeting to discuss the details of the proposal. Contact familyservices@uiowa.edu with questions.

Type of Proposed Flexible Work

Visit the webpage "Types of Flexible Work Arrangements" to learn more about each option.

  • Flextime
  • Telework
  • Reduced Hours
  • Job Sharing
  • Transition to/from Leave
  • Compressed Work Week

Please Note: Not all types of arrangements may work for your specific job type. Your supervisor can provide guidance on what might be appropriate.

Conditions of the Proposed Flexible Work Arrangement

When submitting a Flexible Work Arrangement proposal, it is best practice to consider and address the following questions:

  • When, where, and how will you accomplish your job requirements and performance objectives (including: participation in meetings, accessibility when working off-site, ensuring customers' and colleagues needs are met, meeting deadlines) through the proposed FWA?
  • If teleworking, describe needed and available equipment, calendaring, communication protocols, and IT security requirements (including arrangements to maintain confidentiality and security of records, reports, and data).
  • Identify any distractions or obligations that might make working at the telecommuting site difficult and your plans for handling these.
  • If working reduced hours, have you and your manager redefined your workload and job requirements?
  • If you are a non-exempt employee, do you understand that all hours worked must be reported and that overtime requires supervisor preapproval even when an FWA exists?
  • For each of the following groups, describe either in a narrative or bulleted format which challenges may arise (for example, ability to participate in meetings, teamwork, etc.) and which solutions you propose:
    • Your internal and external customers/stakeholders/students
    • Your team and co-workers
    • Your manager/supervisor(s)
    • Your direct reports, if any
  • How will you and your manager evaluate and measure the success of your FWA in meeting your job requirements and performance objectives? Please provide both qualitative and/or quantitative measurements. Identify the review process and timeline your manager will use to assess the effectiveness of the FWA. Please be specific and adjust the timeline to align with any organizational needs or fluctuations.
  • List and describe any cost implications – both savings and expenses – of additional equipment or other resources that will be required under this FWA. Please also indicate who will be responsible for any expenses.
  • Include proposed schedule including start time, end time and work location.
  • OPTIONAL: Attach your most recent performance review.