E-Verify Information

Please note: The University of Iowa is required to use E-Verify, a program to electronically verify the Social Security number and employment authorization for employees working on projects funded by federal contracts that include the E-Verify FAR clause.

  • For new contracts with existing University employees, these employees must be E-Verified within ninety (90) days of the contract being signed. (An exception exists for University employees hired prior to November 6, 1986.)
  • For existing University employees who are added to the project team sometime after the federal contract/project has started, E-Verify must be initiated within thirty (30) days of the date of assignment.
  • For employees who are being newly hired by the University to work on a covered federal contract, E-Verify must be initiated within three (3) business days of that employee's date of hire.

The I-9 Management online application must be used to complete and submit both I-9's and E-Verify. Paper copies of form I-9 are not accepted. To access the I-9 Management system go to UI Home Page, choose Self Service and then select the External Links tab which will give you the link directly to the I-9 Management software application. More information about I-9 express and I-9's is available on the I-9 Information page.

For additional assistance, please contact:

For Federal Contract Questions
Division of Sponsored Programs (DSP)
Voice - 319/335-2123
Fax - 319/335-2130
Email -
dsp-contracts@uiowa.edu

For E-Verify Regulations
UI Faculty and Staff Immigration Services
Email -
immigration@uiowa.edu

For E-Verify Security Applications
UI Payroll Department

Email - payroll@uiowa.edu

PDF iconE-Verify Do's and Don'ts (pdf)
PDF iconE-Verify Poster (pdf)
PDF iconE-Verify Poster Spanish (pdf)

Frequently Asked Questions

E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The system permits employers to electronically verify their employees’ work authorization in the United States and to prevent identity fraud. Earlier forms/versions of E-Verify have been in existence as a voluntary program since 1996. Employment Verification through the E-Verify system is now mandatory for certain federal contractors, including the University of Iowa.

On June 6, 2008, President Bush issued Executive Order (EO) 13,465. This EO mandates federal contractors enroll in what had previously been a voluntary program to electronically verify the social security number and employment authorization of employees through the web-based DHS E-Verify system. DHS issued final regulations implementing the Executive Order on November 14, 2008. These regulations became effective September 8, 2009 and included the Federal Acquisition Regulation (FAR) Clause 48 C.F.R. 52.222-54.

No. Only those university employees who are assigned to work on projects funded by federal contracts that include the E-Verify FAR clause are required to be E-Verified. Additionally these employees must have been hired by the University of Iowa after November 6, 1986. If the employee was hired prior to November 6, 1986 they are exempt from this process.

No. The E-Verify FAR clause is required to be attached to all federal contracts of more than 120 days in duration and with a value of more than $100,000. This clause also applies to subcontracts with a value of more than $3,000 that the university receives from a federal contractor who is required to ensure all subcontractors adhere to the E-Verify FAR clause.

Please note the FAR clause is not retroactive; meaning it is not applied to contracts the University of Iowa entered into before September 8, 2009. However, there can be new modifications to those contracts. It is likely that the E-Verify FAR clause will be added to the contract in the future.

No. E-Verify only applies to federal contracts, not grants. UI gets many more grants than contracts.