New UI Employees

Thinking about employment at the University of Iowa? Visit our Benefits Recruitment Information

Welcome to the University of Iowa!
University Benefits provides information and education on benefits to all UI employees and departments. We are committed to supporting talent, engagement and the employee work experience as well as administrating a competitive, comprehensive benefit package to suit you and your families needs. 

Starting a new job can be overwhelming as there are many things to think about and important decisions to make. Our office would like to help make your new hire experience as easy as possible. This page was put together to share everything we think you might need or want to know about working life here at the University of Iowa. 

Get started here...

Employee Benefits Orientation

As a new hire, who is benefits eligible, you will receive an invitation from UI Learning and Development to attend a New Faculty and Staff Orientation. In this orientation, you will learn more about the UI community, benefits and retirement options.

A list of new hires is pulled every day by our Learning and Development department. They will assign you to the next available orientation on the schedule. Watch your campus mail for your invitation. 

New Hire Materials for Orientation 

To get a head start on the Benefits portion of your new hire orientation, above, we have supplied our 2018 Benefits and Enrollment Guide and our presentation slides that will be reviewed when you attend. Please feel free to start reading the information, printing off both documents and bringing them with you to your session. Don't forget your questions as we will have a Q&A session after our presentation.

    Important Reminders about Benefits:

    1st of the Month You are eligible for benefits the first of the month following the date you were hired.
    30 days Make sure you enroll in your new benefits online via Employee Self Service within 30 calendar days of your hire date. If you miss the date, you will not be able to enroll in benefits until the Annual Open Enrollment period which is typically in late fall each year or if you have a qualifying event.
    60 days Don't forget to PDF iconelect your retirement within 60 calendar days from your date of hire. If no election is made, you will be auto enrolled into IPERS and you will not be able to switch plans at a later date. Serious consideration must be given to your choice of retirement plan, as it is a irrevocable decision. 
    5-7 business days Watch campus mail after you submit your benefit elections to University Benefits for your enrollment confirmation statement and review it carefully. If you made a mistake, write your changes and/or corrections on the form and send back to University Benefits ASAP.

    Your first week at the University of Iowa:

    Learn and familiarize yourself with your HawkID/HealthCareID and password:

    These ID's are how you will access Employee Self Service, online UI services and applications such as Epic and your email on the Health Care side. If you have issues, you can visit hawkid.uiowa.edu or healthcareid.uiowa.edu

    Employee Self Service is where you will:

    • set up your Two-Step Login with Duo
    • enroll in your university benefits
    • view your paycheck history
    • complete your Personal Health Assessment and earn up to $45!
    • view your vacation and sick time reports
    • submit flexible spending account reimbursements
    • access your trainings and Learning and Development classes
    • parking applications and wait lists
    • access to your ePersonnel file and so much more!

    Obtain your photo ID or badge:

    Your ID card is your official campus and workplace identification. You can use your ID several different ways: access to rooms or specific hallways that are assigned to your employment permissions, charging and payroll auto deducting meals from UI campus and hospital cafes and if you have a membership, you will use your ID card to access the recreational buildings.

    The Iowa One card is the official ID card for the University campus. The Iowa One Card Center is located in 3 Jessup Hall. Office hours can change, its always a good idea to confirm hours before you go -  call (319) 335-2716. Don't forget to bring a drivers license or passport to start the process.

    As an UI Health Care employee, the UI Health Care Badge is required to be worn at all times while you are on duty. More than likely you will obtain your badge on your first day. You must bring with you a completed badge request form that you will receive from your HR representative. The UI Health Care Badge Center is located in C110 General Hospital and can be reached by phone at (319) 384-7089.

    Fill out all required paperwork:

    Within Employee Self Service:

    You are able to fill out your direct deposit information, your W-4 information and set up any charging or payroll deduction access you would like.

    You should also check to verify your name and address are listed correctly under the Name, Address & Hawk Alert section on your personal tab. 

    If you will be driving to work and parking on campus, you will want to put yourself on the waitlists for a reserved parking spot. There is a monthly charge for this and you can learn more about parking on and around campus by visiting the University of Iowa's Parking and Transportation website.

    From your Department or Hiring Manager:

    If you are a brand new employee to the University, your hiring manager should have you fill out an I-9 form

    Benefits Recruitment Information

    Are you thinking about joining the University of Iowa's workforce? Check out the PDF icon2018 Summary of Benefits (pdf) for all that the University has to offer our benefit eligible employees. 

    This webpage is still evolving. New information will be added daily. If you have any suggestions or find a needed correction, please email University Benefits. 
    Page Revised: 2/27/18

    Benefits Office

    Campus address
    120 USB
    U.S. mailing address
    The University of Iowa
    University Benefits Office
    120 University Services Bldg.
    Iowa City, IA 52242-1911
    Phone
    319-335-2676
    877-830-4001
    FAX
    319-335-2776
    Hours
    Monday-Friday 8am-5pm