Determining if a Merit Requisition Should be Posted

Positions With Work Lasting 4 Days or Longer (Consecutive or Non-Consecutive)

Does the department have someone in mind?

• Yes - If the candidate meets the *UI Community Member definition, then the department only needs to submit a merit appointment via workflow. If the candidate does not meet the UI Community Member definition, then the department will need to submit a merit requisition through workflow. Requisitions must be posted via regular workflow on the JOBS@UIOWA website for a minimum of 3 full calendar days.
• No - The department needs to submit a merit requisition through workflow. Requisitions must be posted via regular workflow on the JOBS@UIOWA website for a minimum of 3 full calendar days.

Positions With Work Lasting 3 Days or Less

Does the department have someone in mind?

• Yes - Submit a merit appointment via workflow.
• No - Submit a merit requisition through workflow.

Definition of *UI Community Member

For a candidate to meet this definition, the person must be a:

• Current UI employee
• Former UI employee who left in good standing within the prior 24 months
• UI student employee (this includes research and teaching assistants as well as work-study)
• UI retiree returning to the same department and/or in a similar role to that which they held within the prior 24 months
• UI employee/former employee participating in the UI's P&S Furlough Program
• UI employee/former employee eligible for recall/transfer/promotion as part of a collective bargaining agreement

Departments planning to advertise and hire a UI student should confer with Student Financial Aid. Departments planning to advertise and hire a non-UI student (high school or other college) may be able to advertise and appoint through Student Financial Aid or use the PZ07 code.

Classification and Salary

The department must choose a classification that exists in the merit system. The department must include a description of the duties on the appointment form if the position doesn’t advertise to help determine the classification and pay of the position.

The department must pay any hourly rate on the pay grade of that classification (Pay Plans Directory).  

If the hourly wage is above minimum, add a justification in the "Remarks" section on the appointment form.  Employees hired in classifications that have an approved advanced starting rate must be paid the advanced rate. 

Minimum Qualifications and License/Certification

The individual does not have to meet the minimum eligibility requirements of the classification chosen for a temporary merit appointment.

Exception:  If the merit classification requires a specific license/certification, the individual hired in that classification must have the current license/certification.  This information must be documented on the merit appointment form.

Appointment Process

The employee must complete the electronic application whether or not they meet the *UI Community Member criteria. The electronic application is located at JOBS@UIOWA. Select the Merit tab to complete and submit the application to Employment Services.

A Regents Merit System Appointment Form is required. The form is found on Employee Self Service. You will first need to sign in using your Hawk ID and password. Select the Administration tab, then Systems, then HR Transaction System. Under Forms, select Appointment. Choose "Biweekly Non-Student Temporary."

JOBS@UIOWA Ad/Posting Information for Temporary Merit Positions

If the employee is filling a temporary merit position that was advertised on the merit job line, then the merit requisition number must be added to the Requisition Number field on the appointment form.

If the employee is filling a temporary merit position that did not advertise and that person is a *UI Community Member, then the department must choose either 3-Day Waiver or Internal Hire.

For more information on appointing merit hourly employees, please call 319-335-2658.