Payroll News

Security Changes in Employee Self Service

Starting Monday, March 4, 2019, Employee Self Service will require additional authentication before users can adjust direct-deposit settings or view W-2s. This step will increase security of especially sensitive employee information including bank account and Social Security numbers. Since UI employees who use the self-service site already have Two-Step Login configured, the direct-deposit and W-2 change should require no additional set up. See more information.

2019 Tax Withholding

The Internal Revenue Service and Iowa State Department of Revenue are strongly encouraging individuals to review their W-4 Forms (Employee Withholding Certificates) at least once a year:

  • Recent federal and state tax law changes make this review particularly important as we begin the 2019 tax year.
  • 2019 withholding rates for the State of Iowa have been updated to reflect changes in state law.  (These were last changed in 2006.)
  • 2019 federal tax withholding tables have been adjusted for annual inflation, following more significant changes in 2018 to reflect the 2017 Tax Cuts and Jobs Act (see HR notice on how tax reform affected UI employee paychecks starting February 2018). 

Both the Internal Revenue Service and Iowa Department of Revenue provide online calculators to help individuals complete their W-4 Forms:

Individuals may also seek advice from a tax professional; the university Payroll office cannot offer tax advice. 

Most changes in W-4 withholding may be entered through Employee Self-Service.

Social Security Tax

The Social Security withholding tax rate is 6.2% on the first $132,900 of taxable wages earned in 2019.

Medicare Tax 

The Medicare withholding is 1.45% on the first $200,000 of taxable wages earned in 2019 and 2.35% for wages earned in excess of $200,000 during the 2019 calendar year.

State of Illinois Income Tax Withholding

The State of Illinois withholding tax rate is 4.95%.