Internal Transfers and Criminal Background Checks (CBCS)

A criminal background check (CBC) is required on the final candidate for all regular faculty and staff positions.  A CBC is required for temporary and student (including graduate assistant) positions designated as security-sensitive.

The following information states expectations related to conducting a criminal background check when a current UI employee transfers to a different UI position.  In both scenarios, the internal candidate must complete the Criminal Background Notification and Authorization form at this web site, including the conviction disclosures as discussed below.

Situation:  Transfer from a position for which a CBC was not conducted at the point of hire to a) any regular position or b) a temporary or student (including graduate assistant) position designated as security-sensitive.

Action:  CBC required.

Situation:  Transfer between any position where a CBC was conducted at the point of hire to a) any regular position or b) a temporary or student (including graduate assistant) position designated as security-sensitive.

Action:  A college/division may elect to conduct a CBC or, if a CBC was conducted within the last year choose to review the results of the original CBC to determine nexus of conviction(s) to the new position.

If the candidate’s disclosure reveals convictions between the most recent hire date and the date of transfer, conduct a CBC to verify the candidate’s disclosure.

Colleges/divisions should establish a uniform practice to follow in all similar circumstances and follow it consistently.

When you are uncertain of whether a CBC was previously conducted, contact Keith Becker at keith-becker@uiowa.edu or 335-2664.