Purpose: To protect the University of Iowa, its faculty, staff, students, and members of the public who have dealings with the university from suffering physical, emotional, or financial harm while also protecting the privacy of individuals who volunteer at the university.
This policy will be applicable to volunteers that form a new relationship with the (ENTITY) after (DATE).
Focus of Check: All volunteers in (ENTITY) will be subject to a criminal background check.
Scope of Check: The senior HR representative in the (ORG) will conduct the check and, when convictions are revealed, consult with University Human Resources and the Office of the General Counsel to determine if a nexus to the volunteer position is justified.
Advertisements: Guidelines for volunteers will include the following language: "Prior to beginning any volunteer work, volunteers may be subject to a criminal background check."
Procedures for Conducting Check: Appointees are to be given three documents described below:
- Notification and authorization for release of information for criminal background check form with the department and title of position completed
- A summary of rights under the Fair Credit Reporting Act
The volunteer should be given a stamped enveloped to (the respective senior HR representative) and asked to return the forms as soon as possible.