New job-search system and website aim to enhance candidate experience

The University of Iowa has launched a new system for managing advertising, applications, and searches for staff and health care job openings, as well as a new website to promote career opportunities at the university.

The shift changes how candidates apply for staff and health care jobs. It doesn’t initially affect faculty positions, which will transition to the new system in spring 2019.

“We want to offer a better experience for candidates and show what makes the UI a great place to work,” says Cheryl Reardon, chief HR officer and associate vice president. “We’re making these changes to help compete for the very best staff and faculty.”

Top three things you need to know

1. As of Sept. 10, current UI regular staff should access job postings through Employee Self-Service—look for the new “Apply for Job Opportunities” link visible to regular staff.

2. Non-employees and temporary staff should keep using the site but will need to create new profiles before applying for staff or health care jobs.

3. For now, the changes only affect staff and health care positions—faculty openings will be managed using existing systems until they transition to the new system in 2019.

Current staff: Apply through Employee Self-Service

As of Sept. 10, current UI regular staff—Merit and Professional and Scientific alike, including health care positions—should access staff and health care job postings through Employee Self-Service ( rather than the public-facing website. They’ll find a new “Apply for Job Opportunities” link in the “Performance/Career” section of the “Personal” tab.

Current staff have basic profile information pre-loaded in the new system to simplify application processes. The system features optional job alerts that automatically notify job-seekers when new postings match their interests, “share-this-job” tools to alert others about openings, and automatic search-status updates once users apply for jobs.

For staff and health care jobs, the new system integrates postings for Merit and Professional and Scientific positions previously listed separately. Users can browse jobs by category (patient care, IT, research, etc.) without distinguishing between types of positions.

Non-employees and temporary staff: Create new profiles in the new system

Non-employees and temporary staff should continue to search openings and apply for jobs through the website. They’ll need to create new profiles before applying for staff and health care positions, as profile data from the old system cannot be retained.

The new system includes tools that make creating profiles easier. Once users upload resumes, the system extracts information to pre-populate required application forms. From there, it walks users through the steps required to complete their profiles.

For help with the new system, users can contact the ITS Help Desk at

Current and prospective faculty: No changes for now

Initially, the new system will be used only to manage searches for permanent staff and health care positions. Existing systems will be used to manage faculty, postdoc, research intern, and temporary staff searches until they can be transitioned to the new system.

This means faculty application processes won’t change for the time being. Prospective faculty will continue to access postings and apply for positions through using profiles they’ve already created. 

Renewed focus on recruitment

The new website lets users search all open positions and features additional information about working at the university and living in the Iowa City area.

The new site and new systems are part of a larger push to adopt more proactive staff and faculty recruitment tactics. UI human resources professionals are assuming new roles that call for more hands-on work with searches and greater attention to building stronger, more diverse candidate pools.

Reardon credits colleagues campus-wide for their readiness to assess current systems and processes from candidates’ perspectives and to collaborate on improvements.

“Making this transition has required dedication and teamwork, and we’re fortunate to have help from our entire HR community,” she says. “Ultimately, this project is about conveying what makes the university special, connecting with candidates, and attracting and retaining the colleagues who keep our community so vital.”

Download a how-to guide

Get a visual guide to managing your jobs-system profile and searching for UI jobs:

PDF iconfinduijobs-9-18.pdf