Termination Guidelines

Termination Codes for staff are part of the HR Transaction System drop-down menu and are used for a variety of reasons as described below.

Reason

Code

When to use

Notes

ER-Unsatisfactory Performance

TAF

Employer terminates for the employee’s unsatisfactory performance

ELR consultation encouraged; Examples include:  poor/low productivity; employee in good faith does not demonstrate requisite skills for the position

ER-Term During Probation

TDP

Employer terminates during probation for unsatisfactory progress

Employee may have recall rights to previously held class where probation completed successfully; do NOT use for misconduct during probation

ER-No Tenure Received

NTR

RECOMMEND DO NOT USE FOR STAFF

RECOMMEND DO NOT USE FOR STAFF

ER-No Longer Eligible for Appointment Type

NLE

Employer terminates employee due to lack of required license/certification – OR –

Employer terminates student hourly employee due to lack of enrollment hours and/or lack of Work-Study funding.

ELR consultation encouraged;  Examples include:  Driver’s license required on the job description and the employee loses license;

It is not necessary to terminate WS students whose eligibility has been earned UNLESS the dept cannot afford to cover 100% of the wage.  If the dept CAN continue to employ the WS student paying 100% of the wage then a term report should NOT be filed.  Questions should go to Student Employment at student-employment@uiowa.edu

ER-Mutual Consent

MUT

RECOMMEND DO NOT USE FOR STAFF

RECOMMEND DO NOT USE FOR STAFF

ER-Misconduct

CON

Employer terminates for misconduct

Examples include:  theft, impairment, absenteeism; may be series of events or single incident of misconduct

ER-Layoff/Furlough/Position Elimination

ELI

Must be approved by University HR ELR; Employer terminates with an approved furlough or layoff plan

Merit and P&S staff may have recall or priority rights with this code

ER-P&S Furlough with Retiree Benefits

FRB

When terminating a furloughed P&S non-bargaining employee who is at least 55 years of age and has career status or at least two years in specified term status.

This cannot be used for Faculty, Institutional Officers, SEIU or Merit employees.  It also cannot be used for P&S staff who are probationary, At Will or have less than two years in specified term status.

ER-End of Employment/Appt

TMP

Use only for end of Term or temp appointments when leaving the University

Not recommended for end of workstudy

EE-Return to School

RET

Employee self-discloses s/he is returning to any level of school

 

EE-Resignation

RES

Employee self-discloses resignation

Best to be used if no other code is applicable or additional information is unavailable

EE-Retirement

RAT

Employee self-discloses intent to retire and is 55 or older

For benefits purposes all terminations after age 55 are treated as retirement. 

EE-Resignation-Other Employment

OTD

Employee resigns/leaves for a position at another employer or an employee moves from monthly to hourly or vice versa; or student hourly to student work study

Examples include:  Regular fulltime Staff Nurse decides to work only PRN;

EE-Reas Accom Unavailable/Ee not want

HEA

Must be approved by FSDS or LDA; Employee health condition cannot be accommodated or employee cannot work due to health

Merit staff will have recall rights with this code

EE-Personal/Family Reasons

FAM

Employee resigns due to self-disclosed personal/family considerations

Examples include:  new parent decides to stay at home with child; partner relocated

EE-Military Service

MLS

Self-disclosed military service

Examples include:  leave University to become fulltime military personnel; do NOT for deployment; may trigger re-employment rights under USERRA

EE-Job Abandonment

JOB

After 3 full pre-scheduled shifts of not calling in or showing up

Template letter available from ELR

EE-Failure to Return from Leave

LVE

Must be approved by FSDS or LDA; Employee does not return medical for consideration of additional leave or is able to return but chooses not to

Merit staff will NOT have recall rights with this code.

EE-Early Retirement

ERT

Must be approved by University HR; Employer has a BOR-approved early retirement plan

 

EE-Death

DEA

Employee passes away during employment

 

EE-Become Self-Employed

OBS

RECOMMEND DO NOT USE

RECOMMEND DO NOT USE