The flexible work arrangement proposal is a written document to explain 1) the type of flexible work arrangement being proposed and 2) how it will meet the organization's business needs.
Use the information below as a guide in writing a proposal. Keep in mind that many managers prefer to have a conversation about flexible work arrangements in advance of receiving a written proposal. Prepare your proposal, then schedule another meeting to discuss details. Contact email@example.com with questions.
Type of Proposed Flexible Work
Review types of flexible work arrangements to learn more about each option.
- Reduced Hours
- Job Sharing
- Compressed work week
Please note: Not all types of arrangements may work for your specific job type. Your supervisor can provide guidance on what might be appropriate.
Conditions of the Proposed Flexible Work Arrangement
When submitting a flexible work arrangement proposal, consider and address the following questions:
- When, where, and how will you accomplish your job requirements and performance objectives (including participation in meetings, accessibility when working off-site, ensuring customers' and colleagues' needs are met, meeting deadlines) through the proposed arrangement?
- If telecommunting, describe needed and available equipment, calendaring, communication protocols, and IT security requirements (including arrangements to maintain confidentiality and security of records, reports, and data).
- Identify any distractions or obligations that might make telecommuting difficult and your plans for handling these.
- If working reduced hours, have you and your manager redefined your workload and job requirements?
- If you are a non-exempt employee, do you understand that all hours worked must be reported and that overtime requires supervisor pre-approval even when a flexible work arrangement exists?
- For each of the following groups, describe either in a narrative or bulleted format which challenges may arise (for example, ability to participate in meetings, teamwork, etc.) and which solutions you propose:
- Your internal and external customers/stakeholders/students
- Your team and co-workers
- Your manager/supervisor(s)
- Your direct reports, if any
- How will you and your manager evaluate and measure the success of your arrangement in meeting your job requirements and performance objectives? Please provide both qualitative and/or quantitative measurements. Identify the review process and timeline your manager will use to assess the effectiveness of the arrangement. Please be specific and adjust the timeline to align with any organizational needs or fluctuations.
- List and describe any cost implications—both savings and expenses—of additional equipment or other resources that will be required under this arrangement. Please also indicate who will be responsible for any expenses.
- Include proposed schedule including start time, end time, and work location.
- Optional: Attach your most recent performance review.