Flexible Pay Program Guidelines for Non-Organized P&S Employees

Required Elements of Collegiate and Division Guidelines

  • Communication: Describe how the College/Division will communicate the program to all P&S non-organized staff and other supervisors (please be specific regarding method and frequency).
  • Process: Describe the College/Division process for evaluation, which includes identifying who can initiate a request for pay and the different review/approval levels. Reviewers and approvers must be named at the College/Departmental level.
  • Overall Parameters: In what manner will the program differ, that is, be more stringent than the University Guidelines.
  • Criteria for an Award: List the specific performance criteria to be used to evaluate whether an Exceptional Performance Award or a SPOT Performance Award will be given.
  • Tracking:  The College/Division will track Flexible Pay Program data and conduct the analyses listed below during the fiscal year.

Exceptional Performance Awards/Overall (exclude de minimus SPOT Performance Awards)

  • number of awards requested
  • number of awards given
  • percent of non-organized staff receiving an award
  • average dollar amount of award
  • average percent of salary of an award
  • analysis of awardees based on race and gender relative to your College or Division
  • impact of awards on College or Division's morale, productivity, etc.

Exceptional Performance Awards/Individual (exclude de minimus SPOT Performance Awards)

  • for award requests declined, primary reason for rejection
  • for award requests given, primary criteria for acceptance
  • number of awards requested
  • number of awards given (maximum 2)
  • amount of award(s)
  • justification for amount of award(s)
  • nature of accomplishment/achievement

De minimus SPOT Performance Awards/Overall

  • number of awards requested
  • number of awards given
  • average dollar amount of awards given
  • percent of non-organized staff receiving an award
  • analysis of awardees based on race and gender relative to your College or Division
  • impact of awards on College or Division's morale, productivity, etc.

De minimus SPOT Performance Awards/Individual

  • number of awards requested
  • number of awards given (maximum 4)
  • amount of award(s)
  • justification for amount of award(s)
  • nature of accomplishment/achievement