Child Care Subsidy Program for Student Families

Child Care Subsidy Program for Student Families

Child care provider with children
Child care provider with children

The University of Iowa child care subsidy program provides financial assistance to undergraduate and graduate students with children. 

  • The regular child care subsidy program helps students with the cost of their regular, ongoing child care.
  • The evening/weekend study child care program provides funding to help student parents hire a friend or babysitter to care for their child so that they can study, write a paper, do research or participate in a study group on evenings/weekends.

The application for child care subsidy opens in late August. It will remain open until funds are depleted. Review of applications will begin after Labor Day. If you will be using child care during the spring semester only, apply in the fall and funds will be set aside for you.

If you have questions about the child care subsidy program please contact the Family Services Office or call 319-335-1371.

How to Apply for Child Care Subsidy

  • Log onto ISIS, select Student Records on the menu bar
  • Select Student Life Management
  • Under Student Life Management, you will choose Child Care Subsidy

The same application is used for both programs. The programs are administered during the academic year, August through May. Funding is not available during the summer months.

  • Please answer all questions carefully and remember to select the "Statement of Truth" before submitting application.
  • After completing and submitting the online application, your Child Care Subsidy Account will be set up in ISIS.

Visit ISIS to:

  • learn the status of your application,
  • view the amount of your subsidy allocation if approved,
  • submit your request for reimbursement, and
  • learn the status of your request for reimbursement.

Before applying, have the following financial information available:

  • Your gross annual salary - that is, your total income before taxes.
  • Your spouse or partner’s annual gross salary.
  • If you and your spouse or partner do not pool family resources, include the amount the spouse/partner contributes.
  • The child support you actually receive for living expenses.
  • Alimony that is actually received.

How to Submit for Reimbursement

Once you are allocated funds, you will need to submit receipts in order to be reimbursed for your child care expenses.

You must submit a receipt in order to be reimbursed. If your child care provider does not provide a receipt to you, use one of the following receipt templates.

We request that you wait to submit your receipt (s) until you have at least $100 in child care expenses.

  1. You must first pay for your child care.
  2. Ask your child care provider for a receipt.
  3. Scan the receipt prior to going into your ISIS subsidy account.
  4. Fill in the short reimbursement request form in ISIS, attach your receipt, and submit.
  5. You will receive a pop-up message that your receipt was accepted by our system.
  6. When your reimbursement is processed, you will receive an email message.
  7. Your payment will be directly deposited into your bank account, or, a check will be mailed to you at the address on your application.

Please note: The maximum amount you can submit for reimbursement is what you are eligible for in a given semester. 

  • For example, if you are eligible for $215 of subsidy per month in the fall and the spring, you can only be reimbursed up to $1,075 for fall semester (August – December) or 5 months of subsidy. You can submit receipts for the rest of your subsidy after January 1 of the following year.
  • You can submit a receipt for your entire semester's worth of subsidy at one time if you have paid up to or over that amount.
  • We request that you wait to submit your receipt(s) until you have at least $100 in child care expenses.

We strongly urge all students to use direct deposit for reasons of security and to expedite payment. Make sure that your banking information is current when applying for direct deposit.

To Set-up Direct Deposit

  • Log into ISIS and select Student Records
  • Select Bank Information - Financial Aid Refund
  • Enter your bank information

Deadlines for Submitting Receipts

  • Third Friday in December: Due date for fall allocation
  • First Friday in May: Due date for spring allocation

Extension beyond the deadlines will not be allowed. If you do not request your funding by the dates above you will lose the balance of your child care subsidy.

Eligibility Criteria

  • One application per family
  • You must be currently enrolled at the UI half-time, or if not enrolled half-time, be enrolled less than half-time and have a required academic responsibility which together equal half-time. For example, you might be enrolled in one class and have an assistantship/practicum, or working on a dissertation and enrolled for zero hours.
  • You must be currently seeking a UI degree: undergraduate or graduate/professional/Master’s/Ph.D.
  • You must reside with your child.
  • You must use a paid child care provider.
  • Your child is under age 13, or your child is under age 19 and has a disability.
  • Your child care provider is legally permitted to work in this country, and
  • Your child care provider may be center-based or a professional home based caregiver, relative, friend, or neighbor.

While not an inclusive list, you will be disqualified if you

  • Cannot log into ISIS;
  • Are not currently enrolled at the University of Iowa;
  • You are a post-doctoral student;
  • Have a family/household annual gross income $40,000 or more; or
  • Are an International student who does not have a social security number.

Funds Available for Child Care Expenses

For the regular child care subsidy program, the amount of funding depends upon the age of your child and the months your child is using a paid child care arrangement. The table below explains the amount of your allocation.

Age of Child Allocation Amount
Allocation Information
A child under 24 months of age $310 per month
A child 24 to 60 months of age, or too young for school/kindergarten $215 per month
A child attending kindergarten through 12 years of age, or a child with a disability up to 19 years of age who is attending school and enrolled in child care $85 per month

For the evening/weekend study child care program, funding levels are:

  • for one child, expenses are reimbursed up to $60 per semester.
  • for two or more children, expenses are reimbursed up to $100 per semester.

If you currently receive funds from the Iowa Department of Human Services Child Care Assistance Program you may be eligible to receive partial funding from the University of Iowa Child Care Subsidy Program. You will need to submit documentation from the Iowa Department of Human Services Child Care Assistance program at the time you apply for the child care subsidy. Please contact the Family Services Office or call 319-335-1371 if you have questions.

Application Status

You will receive an email regarding the status of your application.

You can check your ISIS child care subsidy account any time to find the current status of your application. If you are placed on the wait list, please be patient while we fund families with lower financial resources.

Taxable Income

Child care subsidy funds are considered taxable income. Funds received from the child care subsidy programs are taxable. You are to include the amount of subsidy paid to you when filing your taxes. The University has provided an explanation of the IRS definition of child care and reporting requirements.

Definition of Terms or Phrases on the Child Care Subsidy Application

Household or Family Income/Financial Resources – annual salary earned before taxes or any deductions are removed.  Also included are financial gifts/contributions or payments over $1000 for rent, food, auto, clothing, schooling, etc. Examples of sources of the financial gifts/contributions or payments are: family/relatives, friends, employer, country or child support/alimony. It does not include scholarships or fellowships, or loans to be paid back.

Iowa Department of Human Services Child Care Assistance Program – a state of Iowa program that pays for all or part of the cost of child care for an undergraduate student while the student is in class or is working.

Total Credit Hours – the number of hours the student is enrolled. Examples of what credit hours include are: classes, practicum/internships, thesis work or preparing for comprehensive examinations.

Subsidy for regular, ongoing child care arrangement - University funding to help pay for child care that is scheduled Monday through Friday, daytime hours on a regular basis, not sporadically. For those students who have regularly scheduled evening classes, funds from this program can be used. Administered by the Family Services Office. Child care funding is provided for the fall and spring semester.

Evening/weekend child care subsidy – University funding to help pay for child care evening/weekends so that a student can (examples are) study, write a paper, do research or participate in a study group on evenings/weekends. Administered by the Family Services Office. Child care funding is provided for the fall and spring semester.

Subsidy Semester – child care funding is provided for the fall and spring semesters. The student must be enrolled during the semester the funding is being used.

Gross Salary – Is the total annual earned income during the fiscal year July 1 through June 30. Gross salary means before taxes or any other deductions are taken out.

Federal financial aid or federal loans – is financial assistance for U.S. students provided through the U.S. Department of Education. The on-campus office providing assistance/guidance is Student Financial Aid, Calvin Hall.

Pell Grants – is a federal, need-based grant awarded to the U.S. students who are most in need. The student completes the FAFSA to determine eligibility. Only undergraduate students who have not earned a bachelor's degree are eligible. The on-campus office providing assistance/guidance is Student Financial Aid, Calvin Hall.

Frequently Asked Questions

Log onto ISIS and select Student Records on the menu bar and select Student Life Management. Under Student Life Management, you will choose the link for Child Care Subsidy. You will now be able to access the application.
 

The deadline for submitting reimbursements for the fall semester is the third Friday in December and the deadline for submitting spring reimbursements is the first Friday in May.

You must submit a receipt in order to be reimbursed. If your child care provider does not provide a receipt to you, use one of the receipt templates below.

We request that you wait to submit your receipt (s) until you have at least $100 in child care expenses.