IOWA Award Winners

The IOWA affords supervisors and co-workers the opportunity to recognize staff for initiative and innovation that have had positive results in their workplace. Nominations are taken twice a year.

A spring reception is held to acknowledge both fall and spring winners and their nominators.

Index of Winners

Fall 2014 Awardees

Team Winners

Belin-Blank Center Assessment & Counseling Clinic Team

Team approach to planning and implementing services available to K -12 gifted students, their families, and their educators (on-line intake form).
Nominated by Laurie Croft.

Dr. Alissa Doobay, Emily Ladendorf, Jan Warren, Nancy Whetstine

CVICU Planning Committee

Coordinate and streamline care delivery for the cardiac patient; collaboration between surgical and medical teams.
Nominated by Toni Mueller.

Lindsay Miller, Kara Barquist, Tacia Edeker, Molly Ballou, Annie Banes, Dave Spicknall, Mandy Peterson, Jen Brown, Randy Fry, Dr. Kim Staffey, Dr. Jonathan Simmons, Lu Wilford, Kelly Stevenson, Heidi Burak, Kenneth Rempher, Tom Gerot, Michele Wagner, Joe Greiner, Karen Stenger

Transitional Care Program Team

Restructure and develop care transition model.
Nominated by Linda Abbott.

Cynthia Doyle, Kimberly Dukes, Amy Hershberger, Elaine Himadi, Kevin Glenn, Lisa Maske, Jolyn Morgan, Jeanette Muller, Diane Reist, Cassey Shindelar, Carolyn Turvey

Spring 2014 Awardees

 Individual : : Team

Individual Winners (alphabetical order)

Pam Dorale, CT Radiology

The Radiology department has been searching since 2007 for ways to recycle glass contrast bottles. When asked to take on the project of improving recycling within the Radiology department, Pam organized, planned, and followed up on the recycling process. She strategically placed large recycle containers along hallways, encouraged staff to recycle through e-mails, flyers, and individual contact, and contacted Iowa City Carton Recycling Center and the contrast provider to ensure the contrast bottles were recyclable. Additionally, because the hospital could not support glass recycling, Pam connected with the Iowa City Recycling Center to confirm they could accommodate additional glass products. The measurable result of Pam’s recycling project is less garbage going to the landfill and less cost to the hospital for waste disposal. Additionally, all staff have become accustomed to the process of recycling, and with a group effort of all people inside and outside of the hospital, the process will continue.
Nominated by Trish Zander-Hubing

Team Winners

Automated Data Retrieval Team for Quarterly Skin Surveys

The University of Iowa Hospitals and Clinics, Department of Nursing has participated in quarterly Pressure Ulcer Prevention Surveys since 1999. The survey process required multiple points of data to be hand collected for each patient and additional data to be collected for those patients with pressure ulcers. In addition, it required the team to review and validate data forms submitted by hand which took six or more hours for each nurse participating in the survey. The Automated Data Retrieval Team identified multiple inefficiencies, collected data to support change, and implemented the current procedure which has reduced the process time to three hours. The new process has provided consistent cost savings of $11,923.20 annually.
Nominated by Martha Blondin.

Anne Smith, Pat Pezzella, Laura Phearman, Grace Rempel, Gloria Dorr, Nursing
Debra Picone, CQSPI
Vern Dengler, Healthcare Information Systems

Sustainability

In calendar year 2012, the UI Hospitals and Clinics Food and Nutrition Services Department was serving approximately 10,000 meals per day. The volume of food waste was 12% and small amounts of food were donated. In addition, Styrofoam food/beverage containers were used throughout UI Hospitals and Clinics. A team composed of UI members and the community established four initiatives to promote sustainability: Waste Avoidance, Food Waste Reduction, Food Donations, and Composting of Organic Materials.

The results of these initiatives from the Calendar Year 2012 to Calendar Year 2013 are:

  • a reduction in food wasted from 12% to 7%,
  • number of servings wasted reduced by 40%,
  • the dollar value of wasted food reduced by 24%,
  • an increase in food donations from 647 pounds to 2,342 pounds,
  • food waste not able to be donated is now pulped/water pressed along with 100% disposables and transported to the Iowa City Landfill composting facilities, and
  • 77 tons of food wastes were recycled to compost, compared with none the previous year.

Current food waste will continue to be diverted from the landfill as either donations or compost, and this initiative supports the UI’s 2020 Vision of 60% waste diversion.
Nominated by Joan Dolezal.

Jean Dolezal, Laurie Kroymann, Doug Robertson, Akwasi Boateng, Levi DeVries, Beth Fielder, UI Hospitals and Clinics Food and Nutrition
Jennifer Thompson, UI Hospitals and Clinics Hospital Administration
Marty Shafer, UI Hospitals and Clinics Environmental Services
Liz Christiansen, George McCrory, UI Office of Sustainability
Don Guckert, Eric Holthaus, Dave Jackson, UI Facilities Management
Sherri Dusenbery, John E. Watkins, UI Purchasing
Bob Andrik, Table to Table, Iowa City
Jennifer Jordan, Iowa City Landfill, Iowa City

UI Step

The successful one-credit hour academic course, UI STEP (Student to Employed Professional) was an idea that grew from the need for student employees to develop a professional mind-set and an understanding of the soft/transferable skills learned on the job. The course is now offered through the University College and Career Center and includes an orientation for student employees which is offered in both general sessions and departmental-specific sessions. Meetings provide students with peer-to-peer support for professional development on the job, mentors for younger students, and opportunities for students to practice networking skills and learn from speakers on topics for professional growth. Due to the demonstrated success of the program, funding has been approved on a recurring basis, allowing UI STEP to further improve the positive impact on students, supervisors, departments, and the University of Iowa in general.
Nominated by Cindy Seyfer.

Josh Frahm, UI STEP
Cindy Seyfer, Diane Schlick, UI Student Employment

Fall 2013 Awardees

 Individual : : Team

Individual Winners (alphabetical order)

Laura Schipper, CLAS/Dean’s Office

Several years ago, University Human Resources began initiating a talent management concept University-wide. A vital part of the performance management process of change was creating a local job description based on key areas of responsibility, universal competencies, and technical competencies. Additionally, a necessary component of creating and updating local job descriptions was to advertise positions based on competencies, which was a completely new concept for campus. With confusion on how to create the new document and no directional tools or model to use, Laura Schipper took the lead in creating a template for a competency based local job description. This template is now utilized for all staff positions in CLAS and has been shared as best practice with the University Search Consultants Group. Additionally, Laura led an in-service to other HR consultants on campus and shared the template she created. This tool has been shared with HR leaders campus-wide, and has a direct impact on the new goals management and performance evaluation tool for non-organized P&S staff on campus.
Nominated by Nancy Fick.

Team Winners

Learning Commons Project Team

To meet the needs and requests from students for modernized study spaces that also support their personal technology expectations, the new Learning Commons in the Main Library was developed, designed, and implemented. The space is available 24 hours per day during the week, is infused with private small group study rooms with glass writing spaces that can be reserved over the internet or through digital devices located outside each of the rooms, comfortable seating located throughout the commons with open group areas or quiet spaces for personal study, a large café, Food for Thought, and full-time staff to assist students as needed. The space has been a large success, with an average of 1,900 students utilizing the Learning Commons per day within three months of opening, and it will serve as an exemplar for other projects on campus that incorporate student learning spaces.
Nominated by Maggie Jesse.

Chris Clark, Marianne Holton, Tino Kaltsas, Les Neu, Brittney Thomas, ITS Learning Spaces Technology
Kathy Magarrell, Dave Martin, Kelly McElroy, Amy Paulus, UI Libraries
Jennifer Hoffman, Kris Kluseman, Jeff Harney, Facilities Management
Renee Houser, Registrar
Angie Cochran, Provost’s Office

Recital Attendance System Team

Every semester, 300 students are enrolled in the School of Music’s Recital Attendance course, where they attend music performances and receive credit. Out of the old labor intensive, error-fraught and cumbersome process of handing out paper cards to students grew a need for an automated attendance-taking method. The Recital Attendance System Team designed, tested and re-engineered prototypical systems to reach the result of foolproof attendance stations where students can now securely and quickly take their own attendance as they enter and leave the performance in two of the School of Music Performance venues. This system cuts down on part-time labor costs, frees staff time, reduces fraud, eliminates error, and provides correct and up to the minute grading and attendance information to both students and faculty.
Nominated by Kayt Conrad.

Lance Bolton, John Winget, CLAS IT
Steve Bowers, Logan Dewes, Ted Fitzgerald, ITS
Kathy Reeves, Kate Thompson, School of Music

VIST Team

Recognizing and acknowledging the upward trend of violence in society, the increase of violence at educational institutions, and the University of Iowa communities’ unease in protecting themselves, the VIST team was created. The VIST program, based heavily on the ALiCE program, incorporates elements from standard police training, real world events and feedback from audience participants. The program is taught throughout the University of Iowa in multiple departments and its team member’s tour work places to offer advice concerning emergency preparedness. Exceptional participant feedback coupled with support from the local community demonstrates the success of the program. Extensive requests for VIST training indicate a substantial need for the class content to be taught in local school districts; within and outside of Johnson County. Additionally, many UI departments mandate newly hired employees attend the VIST class and some departments have required the class be taken every year. The class has been used as a training block in annual staff retreats, has been a tool of information for University of Iowa health care and non-health care and has sparked the creation of specialized emergency plans in various departments across the UI campus.
Nominated by Shawn Sharp.

Jess Bernhard, Joe Lang, Eric Werling, Sanda Pop, Shawn Sharp, Department of Public Safety

Spring 2013 Awardees

Team Winners

Leave Benefit Accrual Team

Tracking leave benefits so that payroll can be accurate for UI Health Care staff was not supported by a good system. This sometimes led to inadvertent overuse and an administrative chain reaction leading to payroll inaccuracies and overpayments that needed to be recovered. This team developed some innovations that have produced substantial decreases in overuse:

  • October 2011 had 46 instances / October 2012 had 7 instances
  • Quarter 4, CY 2011 had 143 instances / Quarter 4, CY 2012 had 28 instances

This decreases the level of staff resources necessary to respond to this problem and eliminates the frustration of staff - from the user to the administrators. Innovations include an electronic calculator tool that HR Representatives may use to calculate the exact amount of accruals an employee earns each month to determine leave available, and a report developed with HCIS that combines information from HRIS and ELMS to provide data that can be used before payroll processing, thereby, avoiding overpayments.
Nominated by Jana Wessels.

Tara Black, Megan Sullivan, Kate Hilsman, UI Health Care Human Resources Payroll

NetNutrition

When 10,000 meals are served every day by Food and Nutrition Services, patients, staff and visitors often have questions about the nutritional value and allergen content of the meals, snacks, etc. available. For two years this team worked to standardize over 750 recipes and 800 food items so that the software program, NetNutrition, could accurately reflect content of the food. The team has kept NetNutrition in the eye of potential users with presentations, announcements and hands on training, resulting in 4,600 hits occurring per day from people seeking information about calories, fat, sugar, vegan and vegetarian options, and allergens. In a recent customer survey at Fountain Dining and Melrose Dining, of those surveyed who used NetNutrition (71% and 58% respectively), 55% were influenced to make different food choices.
Nominated by Laurie Kroymann.

Becky Iliff, Beth Fielder, Levi Devries, Bridget Drapeaux, Food and Nutrition Services
John Lighty, Health Care Information Systems

University Employee Health Clinic Immunization Team

After convincing the Office of Compliance and Ambulatory Care leadership to offer all healthcare personnel both varicella titers (blood test for Chickenpox immunity) and Tdap (adult booster of pertussis) vaccinations for free, this team facilitated education to inform new and continuing employees of the need to use this service. The results were 8,253 personnel were screened with 205 completing their needed varicella immunization. In the same timeframe of January 2012 to February 2013, 6,448 personnel were screened for pertussis and 63% accepted vaccination. To accomplish these results, all University Employee Health Clinic staff, no matter what their position, volunteered to reduce breaks to make this happen for the safety of UI Health Care patients, visitors, and staff.
Nominated by Lynn Vining.

Cheryl Heery, Cynthia Neuzil, Pam Leichsenring, Billie Jo Kress, Beverly Belzer, Kwee Yeap, Julia Finley, Treasa Eicher, Heather Dennis, Lynn Vining, Patrick Hartley, Laurence Fuortes, University Employee Health Clinic