Benefit Changes

Most changes with your benefits must happen at open enrollment or when you have a qualifying event. Per IRS section 125, different qualifying events allow different benefit changes. If you experience a qualifying event during the calendar year, you may be able to make a benefit change that corresponds with the event. A request for change must be within thirty (30) days of the date of the event.

Qualifying Events

Qualifying events for change of health and/or dental coverage

  • Birth/Adoption (changes must be made within sixty [60] days)
  • Death of spouse/dependent/domestic partner
  • Marriage/Domestic Partner Affidavit
  • Divorce/legal separation/termination of domestic partner agreement
  • Loss of health or dental insurance coverage
  • Gain of health or dental insurance coverage
  • Entitlement to, or loss of eligibility for, Medicare/Medicaid/SCHIP for employee or dependent
  • Approved Leave of Absence
  • Dependent (over age 26) no longer eligible
  • Dependent (over age 26) returning to school full-time

Qualifying Events for dependent care spending accounts

The changes below are qualifying events for dependent care spending account deductions. Visit the flexible spending account page for more detailed information on this topic.

  • Change of work schedule or work site for yourself or spouse or dependent
  • Change of residence for yourself or spouse or dependent
  • Termination or commencement of employment of your spouse or dependent
  • A change in a child-care provider

Coverage changes begins the first of the month following the event (except for birth or adoption, in which case coverage begins the first of the month in which the child is born or, in the case of adoption, enters the home). Changes permitted are limited to those consistent with the reason for the change.

Instructions to make changes

Faculty, Professional and Scientific, and Merit Staff

Step 1: A Benefit Change Request form must be completed and sent to University Benefits to request this change. This form can be completed electronically on Employee Self Service and is also available on the Benefits Forms website.

How to submit a request online through Employee Self Service:

  • Log in to your Employee Self Service site with your HawkID and passord,
  • Go to your "Personal" tab,
  • Under the Benefits Section, select the link "Benefit Change Request"
  • Choose the event that is requiring a need for a change and fill out the remainder of the form, submit to our office.

Your are not done! This is a two step process. Please watch for an email from the Benefits Change Request Team. This email is alerting you that you may go back into Employee Self Service and work your change request.

Step 2: Approximately 24 hours following the approval of the Benefit Change Request, benefit changes for Faculty and Staff may be made on the Benefits Enrollment Section of Employee Self Service. If the request is received during the last 6 working days of the month, changes cannot be made until the second working day of the following month.

You will receive a paper confirmation statement in campus mail summarizing your new changes. Please look at this carefully and verify everything is correct. You will only have 2 weeks from the printed date in red at the top of the form to return back to our office to update any changes made. 

Temporary Employees

Call University Benefits at 319-335-2676 for the necessary form to request a Benefits Change based on a qualifying event. Temporary employees should not complete the Benefit Change request, nor can you make changes on Employee Self Service. 

Benefits changes may also be made during the open enrollment period. Letters are sent notifying you of this opportunity prior to the end of each year.

Postdoctoral Scholars/Fellows

Call University Benefits at 319-335-2676 for the necessary form to request a Benefits Change based on a qualifying event. Postdocs should not complete the Benefit Change request, nor can you make changes on Employee Self Service. 

Benefits changes may also be made during the open enrollment period. Letters are sent notifying you of this opportunity prior to the end of each year.

Students

You must submit a request through MyUI. This can be found under "Student Information", select the "More Information" tab, select "Student Insurance" in the Student Life Management section and submit any changes under "Student Insurance - Life Event". 

You should not complete the Benefit Change request form, nor can you make changes on Employee Self Service. 

Benefits changes may be made during the open enrollment period listed in the booklet or for any of the listed qualifying events.

Benefits Office

Campus address
120 USB
U.S. mailing address
The University of Iowa
University Benefits Office
120 University Services Bldg.
Iowa City, IA 52242-1911
Phone
319-335-2676
877-830-4001
FAX
319-335-2776
Hours
Monday-Friday 8am-5pm