General Rules for Using PZ Codes
- Regular P&S, SEIU and Merit classifications may be used for temporary appointments if the job duties align with the classification. The offered salary should be within the pay range of the classification.
- All temporary appointments are biweekly, eliminating the monthly option. The exceptions are defined in the drop downs below for Students (PZ02 & PZ06), and Professional Short Term Monthly Employees, Psychology Doctoral Interns, Externs, Post-baccalaureate Scholars, and Research Interns.
- Time submitted on the biweekly time record is for time worked only. Payment for holidays (unless worked), sick leave, and vacation is not an option.
- Employees in temporary appointments are required to participate in a retirement plan if the appointment will exceed 6 months (determined by end date listed on appointment form) with the exceptions of Students (PZ02, PZ07, & PZ06), Professional Short Term Monthly Employees, and Psychology Doctoral Interns.
- Health insurance may be purchased by those on biweekly appointments when they meet certain criteria, as defined by University Benefits on the Benefits for Temporary Employees website.
- Duties must be professional in nature with the exceptions of Students (PZ02 & PZ07) and Merit Helper classifications (G1M & G1T). If the duties better align with the Merit System, the department should follow the Merit advertising and appointment process.
- All appointments forms require a description of duties, which may be included in offer letter, with the exceptions of Externs, Residents, Post-baccalaureate Scholars, Research Interns, and House Staff. Offer letters are required on all appointments with the exceptions of Students (PZ02, PZ06 & PZ07), and Professional Short Term Monthly Employees.
- Do NOT use PZ or G1 temporary codes for positions whose duties are consistent with those of existing P&S, SEIU and Merit classifications.
- Hourly rates are equivalent to at least the minimum rate for the respective pay range.
- Approval from UHR Compensation & Classification is needed to pay above the median zone high for P&S classifications.
Restricted Duration of Temporary Appointments
- Operations Manual language limits P&S temporary appointments to two fiscal years for appointments that are 75% (1560 hours) or more. Appointments less than 75% are not restricted in regards to the duration of the appointment.
- Limited extensions for temporary appointments that are 75% or more are permitted with Compensation and Classification Department approval.
- An end date of no more than two year’s duration on appointment forms is required if the position is expected to work more than 1560 hours in the first year. For positions expecting to work less than 1560 hours per year, no end date will be necessary.
When the Temporary Appointment Form is Processed
- The Temporary Posting ID# must be listed in the Temporary appointment form unless it meets one of the exceptions which are internal hire, executive level, or three-day waiver.
- The Job Code/Classification on the Temporary appointment form should match the Job Code/Classification advertised on the posting.
- The Job Responsibilities on the Temporary appointment form must be consistent with what was advertised.
- The Temporary appointment pay rate must be consistent with what was advertised.
Guidelines for a High Volume of Identical Biweekly Non-Student Temporary Appointments
- You may use the same Posting ID # on multiple Temporary appointments for up to 6 months from the posting date.
- During this 6 month period it is the department’s responsibility to review the following for the appropriate:
- Job Classification
- Job Responsibilities
- Pay rate/pay range
- A new Temporary job posting will need to be submitted if any changes occur during the 6 month period. Please refer to the Temporary Postings website for more information on posting temporary positions.
Common PZ Codes
- Minimum hourly rate is $11.00.
- Commonly used for positions such as Simulated Patients, Studio Models, Rec Services Instructors, Eye Bank Recovery Techs, Tutors, etc.
- Used for UI students who are paid a flat rate according to a submitted monthly schedule.
- When determining an appropriate flat rate, please ensure that the minimum hourly rate calculates to at least $8.20.
- Exempt from FLSA regulations because of student status.
- Job posting is not required.
- Note: bi-weekly appointments for UI students should have a student job code (i.e. S110) rather than a PZ code.
- Paid a flat rate according to a submitted monthly schedule.
- This is a miscellaneous code used for short-term appointments (less than 5 months).
- Commonly used for short term appointments such as Summer Camp Workers, Instructional Staff, Project Managers, etc.
- Important FLSA Considerations:
- The use of a PZ03 appointment for an FLSA covered employee is strongly discouraged.
- An employee could be covered under FLSA either based on earning less than $684/week or because a second nonexempt appointment.
- If the PZ03 employee is covered under FLSA, all hours and weekly rate will need to be tracked.
- When possible, please use a biweekly appointment to help ensure compliance with FLSA.
- Should be used for non-students only. Use a student job code if enrolled at any institution.
- Minimum hourly rate is $8.20.
- May be appointed as bi-weekly or monthly depending on their FLSA status. If the intern is covered under FLSA (more common), they will be paid bi-weekly. If they meet the duties and salary tests under FLSA, they may be appointed as temporary fiscal.
- The description of duties should clearly indicate how the position functions as an intern.
- "This internship will provide valuable work experience and will assist in the development of necessary skills to pursue a career in a ______ field."
- Minimum hourly rate is $11.00.
- Must be appointed as bi-weekly because they are nonexempt under FLSA.
- No restriction on length of appointment, nor number of hours.
- Generally used for positions such as Resident Assistants, Student Government and other student positions paid on a monthly basis.
- Paid a flat rate according to a submitted, monthly schedule.
- Exempt from FLSA regulations because of student status.
- Job posting is not required.
- Minimum hourly rate is $8.20.
- The nature and type of duties are not relevant.
- A current class schedule and written acknowledgement/signature of student at time of appointment are required on the appointment form:
- "I acknowledge that it is my responsibility to notify my supervisor at the University of Iowa immediately when I am no longer enrolled as a student at another academic institution."
- Department is responsible for tracking hours worked and not exceeding the student limit of 20 hours/week (unlimited during academic break periods) or 680 hours/year.
- Appointment must end when they are no longer a student.
- Students during school year gap are eligible for this classification. A most recent class schedule is required on the appointment form. Department is responsible for verifying future academic enrollment eligibility.
- Students who graduate with no future academic eligibility should be no longer appointed to any student classifications.
- Students who have continued their academic progress at one institution and are scheduled to take classes at a different institution are eligible for this classification.
- Must only be used for a Psychology Doctoral Internship which is accredited through the American Psychological Association.
- This is paid as a stipend and is not subject to FLSA provisions.
- Must be appointed as a temporary fiscal employee.
- The hourly rate will be set by AmeriCorps and is based on their living wage scale.
- This classification is not used for UI employees and is not reported as employees.
- Exempt from FLSA regulations because of the non-employee designation.
- Job posting is not required and should be listed as an internal hire on the appointment form.
- Not eligible for any retirement contributions.
- If the position is Merit in nature and does not fit into any of the regular Merit classifications.
- The work should fit into either the Helper - Clerical or Helper - Manual classification and be appointed accordingly.
- Limited to 780 hours per fiscal year.
- Minimum hourly rate is $11.00.
- Visit Appointing Hourly Merit Employees for more information.
- Medical students of Externship Program in Carver College of Medicine.
- May be paid monthly or bi-weekly.
- Participants of Residency Program in Carver College of Medicine.
- Paid as temporary fiscal employees.
- Job posting is not required.
- Participants in post-baccalaureate research education program (PREP).
- Paid as temporary fiscal employees. Minimum salary rate is $27,200.
- This classification is exempt from FLSA provisions due to the educational nature of the arrangement.
- Individuals who seek training, experience and mentoring in a research setting; plan to pursue a graduate or professional degree in science, medicine or a related field.
- Paid as temporary fiscal employees. Minimum salary rate and additional information can be found at Post-Baccalaureate Research Internship.
- Anticipated duration is one to two years.
- House staff members of Graduate Medical Education (GME) in University of Iowa Health Care.
- Paid as temporary fiscal employees.