Temporary Appointments

General rules for using PZ Codes:

  • All temporary appointments are biweekly, eliminating the monthly option. The exceptions are defined in (2), (3), (6), (8), (10), (12) and (13) below.
  • Time submitted on the biweekly time record is for time worked only.  Payment for holidays (unless worked), sick leave, and vacation is not an option.
  • Required to participate in a retirement plan if the appointment will exceed 6 months (determined by end date listed on appointment form) with the exceptions of (2), (3), (6), (7) and (8).
  • Duties must be professional in nature with the exceptions of (2), (7) and (9). If the duties better align with the Merit System, the department should follow the Merit advertising and appointment process (Refer to Employment Service).
  • All appointments forms require a description of duties (may be included in offer letter) with the exceptions of (10), (11), (12), (13) and (14). Offer letters are required on all appointments with the exceptions of (2), (3), (6) and (7).

Restrict duration of temporary appointments:

  • Operations Manual language limiting temporary appointments to one year applies to biweekly appointments that are 50% (1040 hours) or more.
  • Limited extensions permitted with EOD approval.
  • An end date of no more than one year’s duration on appointment forms is required if the position is expected to work more than 1040 hours in the first year.  For positions expecting to work less than 1040 hours per year, no end date will be necessary.
  • Temporary appointments held by retirees are limited by the same standard.

A Temporary/Other Job Posting is required if a standard search is not being conducted and if the vacancy does not meet one of the three exceptions (i.e., executive/senior management positions, internal hires, and positions lasting three days or less). See definition of exceptions below:

1) Executive and senior management positions: This exception correlates with the FLSA’s white collar exemption. For UI’s purposes, such positions will likely include: 

  • P&S positions at pay level 6A or higher 
  • Faculty administrative positions at the level of dean/director/departmental executive officer or higher, including assistant and associate deans, assistant and associate provosts, department chairs, division heads, and institutional officers (i.e., positions with a rank code beginning with FI).

2) Positions that will be filled from within UI’s workforce (i.e., internal hires), meaning openings for which no consideration will be given to applicants from outside UI, including those that UI proposes to fill from regularly established recall lists. Internal hires will likely include: 

  • Current paid UI employees 
  • Former paid UI employees who left in good standing within the prior 24 months 
  • Student positions that require candidates to be current UI students (e.g., undergraduate/graduate research assistants, undergraduate or graduate teaching assistants, work-study positions) 
  • UI retirees returning to the same department and/or in a similar role to that which they held within the prior 24 months 
  • UI employees/former employees participating in UI’s P&S furlough program 
  • UI employees/former employees eligible for recall/transfer/promotion as part of a collective bargaining agreement

3) Positions lasting 3 days or less. Temporary positions lasting more than three (3) days must be listed.

If a search is being conducted and the department wishes to have candidates apply through Jobs@UIOWA, a Requisition will need to be submitted.  

See the Recruitment Manual on EOD’s website for further details on the criteria for exceptions and search waivers.
 

Do NOT use PZ or G1 temporary codes for positions whose duties are consistent with those of existing P&S, SEIU and Merit classifications.

  • Hourly rates are equivalent to at least the minimum rate for the respective pay range.
  • Approval from C&C to pay above the median zone high for P&S classifications.

The following is a list of temporary job codes that are commonly used.

1. PZ01 Temporary Professional Employee

  • Minimum hourly rate is the minimum for Merit pay grade 1 ($9.85).
  • Commonly used for positions such as Simulated Patients, Studio Models, Rec Services Instructors, Eye Bank Recovery Techs, Tutors, etc.

2. PZ02 Temporary Employee - UI Student

  • Used for UI students who are paid a flat rate according to a submitted monthly schedule.
  • Exempt from FLSA regulations because of student status.
  • Job posting is not required.
  • Note: bi-weekly appointments for UI students should have a student job code rather than a PZ code.

3. PZ03 Temporary Professional Short Term Monthly Employee

  • Paid a flat rate according to a submitted monthly schedule.
  • This is a miscellaneous code used for short-term appointments (less than 5 months).
  • Hours and weekly rate will be tracked for staff covered under FLSA.  This can be for existing staff who are nonexempt or for any new staff earning less than $455/week.
  • Commonly used for short term appointments such as Summer Camp Workers, Instructional Staff, Project Managers, etc.

4. PZ04 Intern

  • Should be used for non-students only. Use a student job code if enrolled at any institution.
  • Minimum hourly rate is $8.20.
  • May be appointed as bi-weekly or monthly depending on their FLSA status.  If the intern is covered under FLSA (more common), they will be paid bi-weekly.  If they meet the duties and salary tests under FLSA, they may be appointed as temporary fiscal.
  • Maximum one-year appointment with possible EOD extension.
  • The description of duties should clearly indicate how the position functions as an intern.
    • "This internship will provide valuable work experience and will assist in the development of necessary skills to pursue a career in a ______ field."

5. PZ05 Archaeology Field Technician

  • Minimum hourly rate is $8.20.
  • Must be appointed as bi-weekly because they are nonexempt under FLSA.
  • No restriction on length of appointment, nor number of hours.

6. PZ06 Student Services (Student)

  • Generally used for positions such as Resident Assistants, Student Government and other student positions paid on a monthly basis.
  • Paid a flat rate according to a submitted, monthly schedule.
  • Exempt from FLSA regulations because of student status.
  • Job posting is not required.

7. PZ07 Temporary Employee - Non-UI Student

  • Minimum hourly rate is $8.20.
  • The nature and type of duties are not relevant.  This job code is neither Merit nor P&S for classification purposes.
  • A current class schedule and written acknowledgement/signature of student at time of appointment are required on the appointment form:
    • "I acknowledge that it is my responsibility to notify my supervisor at the University of Iowa immediately when I am no longer enrolled as a student at another academic institution."
  • Appointment must end when they are no longer a student.
  • Department is responsible for tracking hours worked and not exceeding the student limit of 20 hours/week (unlimited during academic break periods) or 680 hours/year.
  • Students during school year gap are eligible for this classification.  A most recent class schedule is required on the appointment form.  Department is responsible for verifying future academic enrollment eligibility.
  • Students graduated with no future academic eligibility should be no longer appointed to any student classifications.
  • Students who have continued their academic progress at one institution and are scheduled to take classes at a different institution are eligible for this classification. 

8. PZ08 Psychology Doctoral Intern

  • Must only be used for a Psychology Doctoral Internship which is accredited through the American Psychological Association.
  • This is paid as a stipend and is not subject to FLSA provisions.
  • Must be appointed as a temporary fiscal employee.

9. G1M and G1T - Merit Helper Classifications

  • If the position is Merit in nature and does not fit into any of the regular Merit classifications.
  • The work should fit into either the Helper - Clerical or Helper - Manual classification and be appointed accordingly.
  • Limited to 780 hours per fiscal year.
  • Minimum hourly rate is the minimum for Merit pay grade 1 ($9.85).
  • Visit Appointing Hourly Merit Employees for more information.

10. PZ16 and PZ17 - Externs

  • Medical students of Externship Program in Carver College of Medicine.
  • May be paid monthly or bi-weekly.

11. PZ40 and PZ44 - Physician Assistant Residents and ARNP Resident

  • Participants of Residency Program in Carver College of Medicine.
  • Paid as temporary fiscal employees.
  • Job posting is not required.

12. PZ49 - PREP Baccalaureate Intern

  • Participants in post-baccalaureate research education program (PREP).
  • Paid as temporary fiscal employees. Minimum salary rate is $27,200.

13. PZ50 - Research Intern

  • Individuals who seek training, experience and mentoring in a research setting; plan to pursue a graduate or professional degree in science, medicine or a related field.
  • Paid as temporary fiscal employees. Minimum salary rate follows NIH stipend guidelines.
  • For more information, please visit Post-Baccalaureate Research Internship.
  • Anticipated duration is one to two years.

14. PZ31, PZ32, PZ51 to PZ92 - GME House Staff

  • House staff members of Graduate Medical Education (GME) in University of Iowa Health Care.
  • Paid as temporary fiscal employees.

 

Health insurance may be purchased by those on biweekly appointments when they meet the following criteria, as confirmed with the department by University Benefits:

  • Has been and/or is anticipated to work at least half-time;
  • Will be employed for at least six months.
  • The employee is billed directly for health insurance; it is not deducted from pay.

 

Last reviewed on 1/10/2019.

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