The university uses The Work Number from Equifax Services to verify current or past employment for UI faculty, staff, and U.S. students (International Student and Scholar Services verifies employment of international students). Learn how to use this service to verify employment or income to lenders, banks, property rental companies, and others.
Name changes for current or former students must be processed through the Registrar UI Service Center, 2700 University Capitol Centre (UCC) (8 a.m. to 4:30 p.m.). Follow instructions on the request for name change form.
Students and Former Students
Students and former students may change their residing, home, and parent addresses on MyUI. Students may also restrict their residing addresses and/or phone numbers.
Other Staff and Employees
Current and former faculty and staff should update residing or campus addresses via Employee Self Service. Staff and employees may also choose to restrict the residing address and/or phone number if desired.
University Payroll Services is dedicated to providing reliable, comprehensive payroll-related services to faculty, staff and students. Payroll Services is committed to accurate and timely payroll processing adhering to federal, state and university regulations.
Payroll Services responsibilities include:
- Financial accounting and general ledger integration: Annual financial statement audit, payroll accounting, and retroactive accounting
- Payroll processing and accounting reconciliation: Cancelled checks, direct deposit, independent contractor payment determination, overpayments, payroll deductions, daily off-cycle payment processing, monthly and biweekly payroll processing, settlements, vendor payments
- Payroll tax administration: Foreign national payroll and tax administration, multi-state tax withholding and reporting, tax withholding payments, taxable adjustments, W-2 and 1042 form processing, W-4 withholding
Payroll Services and Workforce Operations
Effective July 1, 2019, Payroll reorganized into separate Payroll Services and Workforce Operations units. Visit Workforce Operations for information about time reporting, vacation and sick leave reporting, the HR Transactions System, and more.
Frequently Asked Payroll Questions
University of Iowa W-2 forms are available in January of each year. You have the option of either receiving these forms electronically or by mail. By electing the electronic version your social security number is not being sent through the US Mail. You will have access to your W-2 approximately one week before the forms are mailed. The IRS allows for electronic delivery of W-2 forms if permission is given. To do this select "Form Delivery Options" under the Settings section of the My Self Service tab on the Employee Self Service site. If you consented to receive your form electronically for the prior year, the consent will remain in effect unless you change it. You also can access and print off prior year W-2s.
Terminated employees will have 18 months to access their personal information in Self-Service. You will need to reset your password and contact the ITS Help Desk at 319-384-4357 for assistance signing in. Please update your mailing address as needed when terminating your employment.
Contact Accounts Payable at 319-335-0115 to request a reissued check. Banks are not obligated to cash a check that is six months old or greater.
If your check has been lost or damaged, contact Payroll Services to request a reissued check.
Monthly payroll cutoffs are five business days from the end of the month. Please make sure all departmental transaction forms are submitted prior to this time to be effective for the payroll. Direct deposit and W-4 forms need to be completed prior to cutoff—these can be done through Employee Self Service. The monthly payday is the first working day of the month.
Biweekly payroll is run every other Thursday. Please make sure time records are submitted by the Wednesday before. Biweekly payday is every other Tuesday.
Select View Paycheck History under the Personal tab on Employee Self Service to view and print your wage and earnings statements.
Please review your W-4 withholding periodically. If you have had any life changes, such as marriage or birth of a child, these may have an effect on your tax withholding. If you claim exempt on Form W-4 you must complete a new form by February 15 of every year.
You can enter federal tax information claiming exempt via the Employee Self Service site. To claim exempt status for State tax, you need to complete a paper form and return it to Payroll Services. Paper forms are available on the Payroll Forms page.
State tax withholding is based on the state in which the work is performed. If you are a resident of another state (other than Iowa or Illinois) but working in Iowa, you should complete an Iowa W-4 withholding form.