The annual policy notification process provides the campus community with regular reminders about important policies that impact faculty, staff and students at the University of Iowa. Policy notifications are typically distributed as mass emails or as items in Iowa Now (managed by the Office of Strategic Communication). Audiences and senders vary by policy/message.
Please note some of these notifications fall under the purview of the Office of the Provost or the Division of Diversity, Equity and Inclusion. University Human Resources can assist with pointing you in the right direction if you’re looking for information about an Annual Policy Notification that isn’t represented below. If you have questions please contact us for assistance.
The following schedule indicates when specific annual policy notifications will be distributed to University staff:
Annual Policy Notifications
The following policies will be grouped into one notification:
- Title IX
- Sexual harassment
- Sexual misconduct, dating/domestic violence, and stalking involving students
- Violence
- Physical and sexual abuse of children
- Consensual relationships involving students
- Anti-harassment
- Anti-retaliation
Annual Policy Notification to Faculty, Staff, and Students on Sept. 8, 2022
The following policies will be grouped into one notification:
- Non-discrimination statement
- Policy on Human Rights
- American with Disabilities Act (ADA)
- Accessibility statement
- Statement on access to medical and exposure records
- Prohibition on human trafficking
Annual Policy Notification to Faculty, Staff, and Students on Sept. 15, 2022
The following policies will be grouped into one notification:
- Annual disclosure of outside professional activities and interests
- Conflict of interest and commitment
- Conflict of interest in employment (nepotism)
- Gift law
- Policy on purchasing conflicts of interest
- Royalties from course materials
- UI Health Care conflict of interest policy
Annual Policy Notification to Faculty, Staff, and Students on Sept. 29, 2022
The following annual policy notifications will be published in Iowa Now each September*. University Human Resources will coordinate the messaging in partnership with the Office of Strategic Communication:
Annual Policy Notification in Iowa Now on October 10, 2020
Annual Policy Notification in Iowa Now on October 22, 2020
*For 2020 only, the Performance Reviews and ePersonnel Files notifications were both published in Iowa Now separately, in October.
The following policies will be grouped into one notification:
- Supplemental activities and extra compensation
- Use of university supplies
- Employment on grants and contracts
- Use of university name
- University intellectual property
- Drug free environment
Annual Policy Notification to Faculty, Staff, and Students on Oct. 17, 2022
The following annual policy notifications will be published in Iowa Now each November. University Human Resources will coordinate the messaging in partnership with the Office of Strategic Communication:
The following annual policy notification will be published in Iowa Now each December*. University Human Resources will coordinate the messaging in partnership with the Office of Strategic Communication:
Annual Policy Notification in Iowa Now on November 12, 2020
*For 2020 only, Extreme Weather was published in Iowa Now in November.
The following special notification will be sent as a collaboration between Human Resources, the Office of the Provost and the Office of the Vice President for Research. The message will be distributed to all UI employees who are required by university policy to complete an annual disclosure via the UI Health Care COI, COI-Research and COI-W policies:
- Annual disclosure of outside professional activities and interests
- Institutional conflict of interest in human subjects research policy implementation
- UI Health Care Conflict of Interest
- Conflict of interest and commitment
Annual Policy Notification to Faculty and Staff on Feb. 6, 2023
Annual Policy Notification to Faculty and Staff on Feb. 23, 2023
No pre-scheduled annual policy notifications are typically distributed by University Human Resources during the month of March.
The following annual policy notification will be published in Iowa Now each April. University Human Resources will coordinate the messaging in partnership with the Office of Strategic Communication: