Required Elements of Collegiate and Division Flexible Pay Programs
- Communication: Describe how the college/division will communicate the program to all professional and scientific staff and other supervisors (please be specific regarding method and frequency).
- Process: Describe the college/division process for evaluation, which includes identifying who can initiate a request for pay and the different review/approval levels. Reviewers and approvers must be named at the college/department level.
- Overall Parameters: In what manner will the program be more stringent than the university guidelines.
- Criteria for an Award: List the specific performance criteria to be used to evaluate whether an Exceptional Performance Award or a SPOT Performance Award will be given.
- Tracking: The college/division will track flexible pay program data and conduct the analyses listed below during the fiscal year.
Exceptional Performance Awards (Overall)
(Exclude Spot Awards—see below)
Most of the flexible pay data can be found in HR Reports in Self Service. The justifications should be listed on the HR transactions. For assistance with data tracking, please contact Compensation and Classification. Flexible pay data to be tracked includes:
- Number of awards requested
- Number of awards given
- Percent of staff receiving an award
- Average dollar amount of award
- Average percent of salary of an award
- Analysis of awardees based on race and gender relative to college or division
- Impact of awards on college or division morale, productivity, etc.
Exceptional Performance Awards (Individual)
(Exclude Spot Awards—see below)
Data to be tracked include:
- For award requests declined, primary reason for rejection
- For award requests given, primary criteria for acceptance
- Number of awards requested
- Number of awards given (maximum two)
- Amount of award(s)
- Justification for amount of award(s)
- Nature of accomplishment/achievement recognized
Spot Awards (Overall)
Data to be tracked include:
- Number of awards requested
- Number of awards given
- Average dollar amount of awards given
- Percent of staff receiving an award
- Analysis of awardees based on race and gender relative to college or division
- Impact of awards on college or division morale, productivity, etc.
Spot Awards (Individual)
Data to be tracked include:
- Number of awards requested
- Number of awards given
- Amount of award(s)
- Justification for amount of award(s)
- Nature of accomplishment/achievement being recognized