Administrative Surveys and Questionnaires: Implementing Guidelines

Submission of Materials for Review

The following should be sent to either the Associate Provost for Faculty or the Chief Human Resources Officer who serve as review panel co-chairs:

  • A cover letter stating the general goals of the administrative survey or questionnaire
  • The survey or questionnaire
  • Any cover letter, instructions, or other material that will accompany the survey or questionnaire when sent to the targeted audience

Materials should be sent electronically or by campus mail.  The preferred method is electronic.

Review Levels

Level 1 - typically involves an annual survey/questionnaire that has been approved as a Level 2 or Level 3 survey/questionnaire in a previous year.  The co-chairs shall send an announcement to members of the review panel detailing the following:

  • Survey/questionnaire purpose
  • Sample size and status of targeted respondents
  • Anticipated distribution date

No feedback is requested from the review panel at Level 1.

Level 2 - typically involves a new survey/questionnaire that the co-chairs have evaluated as straightforward and approved.  The co-chairs shall send an announcement with the survey/questionnaire instrument requesting feedback within 5 working days.  Feedback from the review panel at Level 2 is sent directly to the sponsor of the survey/questionnaire.

Level 3 - typically involves a new survey/questionnaire that the co-chairs have evaluated as raising issues for discussion either in content or format.  The co-chairs shall send an announcement with the survey/questionnaire instrument requiring feedback within 10 working days.  Feedback at Level 3 is sent directly to the co-chairs.

Review of Timeline

Following receipt of materials for review by the Associate Provost for Faculty or the Chief Human Resources Officer, survey/questionnaire sponsors should plan on the following timeframes for the process to be completed by the review panel.

  • Level 1 - 3 working days
  • Level 2 - 5 working days
  • Level 3 - 10 working days

See also:

Operations Manual, 27.5 Policy on Administrative Surveys and Questionnaires