Professional & Scientific (P&S) Temporary Appointments

All P&S temporary appointments are biweekly, eliminating the monthly option.  The exceptions are defined in (b), (c), (d), (f) and (h) below.

Time submitted on the biweekly time record is for time worked only.  Payment for holidays (unless worked), sick leave, and vacation is not an option.

Restrict duration of temporary appointments:

  • Operations Manual language limiting temporary appointments to one year applies to biweekly appointments that are 50% (1040 hours) or more, with the exception of appointments experiencing a labor shortage.
  • Limited extensions permitted with EOD approval.
  • Reference to this limit is in EOD and HR sections of the Operations Manual.
  • An end date of no more than one year’s duration on appointment forms is required if the position is expected to work more than 1040 hours in the first year.  For positions expecting to work less than 1040 hours per year, no end date will be necessary.
  • Temporary appointments held by retirees are limited by the same standard, with the exception of those classifications determined to be experiencing a labor shortage.

Temporary positions whose duties are consistent with those of existing P&S classifications are appointed to those classifications:

  • Hourly rates are equivalent to at least the minimum salary for the respective pay level.
  • Approval from C&C to pay above the median zone maximum.
  • Include description of duties on appointment form.

The following is a list of job codes that are commonly used for temporary positions:

a.  PZ01 Temporary Professional Employee

  • Used for positions that are professional in nature but do not fit into any existing P&S classification.
  • Paid on a bi-weekly appointment.
  • Minimum hourly rate is the minimum for Merit pay grade 1 ($9.34).
  • Include description of duties on appointment form.

b.  PZ02 Temporary Employee - UI Student

  • Used for UI students who are paid a flat rate according to a submitted monthly schedule.
  • Exempt from FLSA regulations because of student status.
  • Include description of duties on appointment form. Duties can be varied in nature as long as they are a UI student.
  • Note: bi-weekly appointments for UI students should have a student job code rather than a PZ code.

c.  PZ03 Temporary Professional Short Term Monthly Employee

  • Paid a flat rate according to a submitted, monthly schedule.
  • Maximum duration of appointment is 5 months or less.
  • Hours and weekly rate will be tracked for staff covered under FLSA.  This can be for existing staff who are nonexempt or for any new staff earning less than $913/week.
  • Include description of duties on appointment form.

d.  PZ04 Intern

  • Can be used for a student or non-student intern.
  • Minimum hourly rate is the minimum wage ($8.20).
  • Must be appointed as bi-weekly employee because they are nonexempt under FLSA.
  • Maximum one-year appointment with possible EOD extension.
  • Include description of duties on appointment form.

e.  PZ05 Archaeology Field Technician

  • Minimum hourly rate is the minimum wage ($8.20).
  • Paid on a bi-weekly appointment.
  • No restriction on length of appointment, nor number of hours.

f.  PZ06 Student Services (Student)

  • Generally used for positions such as Resident Assistants, Student Government, as well as other student positions paid on a monthly basis.
  • Paid a flat rate according to a submitted, monthly schedule.
  • Exempt from FLSA regulations because of student status.
  • Include description of duties on appointment form.

g.  PZ07 Temporary Employee - Non-UI Student

  • Minimum hourly rate is the minimum wage ($8.20).
  • Paid on a bi-weekly appointment.
  • Include description of duties on appointment form.  The nature and type of duties are not relevant.  This job code is neither Merit nor P&S for classification purposes.
  • Obtain written acknowledgement/signature of student at time of appointment and at the beginning of every semester to the following phrase: "I acknowledge that it is my responsibility to notify my supervisor at the University of Iowa immediately when I am no longer enrolled as a student at another academic institution."
  • Appointment must end when they are no longer a student.
  • Department is responsible for tracking hours worked and not exceeding the student limit of 20 hours/week (unlimited during Thanksgiving, Winter and Spring breaks and Summer) or 680 hours/year.

h.  PX90 Pastoral Services

  • Paid on a bi-weekly appointment.
  • Maximum one-year appointment with possible EOD extension.
  • Include description of duties on appointment form.

i.  G1M and G1T- Merit Helper Classifications

  • If the position is Merit in nature and does not fit into any of the other Merit classifications.
  • The work should fit into either the Helper - Clerical or Helper - Manual classification and be appointed accordingly.
  • Limited to 780 hours per fiscal year.
  • Minimum hourly rate is the minimum for Merit pay grade 1 ($9.34).
  • Paid on a bi-weekly appointment.
  • Include description of duties on appointment form.

Health insurance may be purchased by those on biweekly appointments when they meet the following criteria, as confirmed with the department by University Benefits:

  • Has been and/or is anticipated to work at least half-time;
  • Will be employed for at least six months.
  • The employee is billed directly for health insurance; it is not deducted from pay.

Special compensation may be paid to persons on biweekly appointments.