UI Coursework

If awarded tuition assistance for UI coursework, the amount will be credited directly to the faculty/staff member's U-bill. Please be aware that the tuition assistance credit may not appear on the U-bill before the first tuition due date of a semester. Employees with U-bill payroll deduction may choose to rescind it before the due date. To do so please contact the University Billing Office at 319-335-0071.

UI Health Care Tuition Reimbursement Information

If you were awarded for a non-University of Iowa course through the UI Health Care Tuition Reimbursement Program, please visit their website for reimbursement instructions, or contact Lucas Schofield.

External Coursework

If awarded tuition assistance for external coursework, the faculty/staff member will initially pay for external course registration. Tuition assistance will not be paid until after successful completion of the external course, and submission of all required reimbursement documentation. All reimbursement information must be submitted by the following deadlines:

• Winter/Spring Semester Awards – reimbursement must be submitted by the first Wednesday in June.
• Summer Semester Awards – reimbursement must be submitted by the second Wednesday in September.
• Fall Semester Awards – reimbursement must be submitted by the second Wednesday in January.

Reimbursement will be denied if all proper documentation is not completed and received by the reimbursement deadlines noted above.

Documentation Requirements

To be reimbursed for external coursework (after successfully completing the class), employees must submit a Tuition Assistance Program Reimbursement Form (pdf) and the corresponding documentation from either A or B listed below. All documentation must be submitted by the deadlines provided above.

Reimbursement Documents A

Please provide all of the following documentation. This documentation is preferred and allows for more immediate processing of payment.

• The Tuition Assistance Program Reimbursement Form completed in its entirety.
• An official transcript,
• A receipt of payment identifying the specific amount paid for tuition for the awarded course, that payment was made, and/or,
• An account summary providing payment details.

Reimbursement Documents B

Please provide all the following documentation.

• The Tuition Assistance Program Reimbursement Form completed in its entirety.
• A grade report for the completed course; and
• An official letter (printed on letterhead) from the college (ex. sample reimbursement letter (pdf)) stating the specific awarded course, the semester enrolled and the amount paid for the course and that payment was made, and/or,
• An account summary providing payment details.

Please provide documents from either Reimbursement Documents A or B - not a combination of the two. Failure to provide all required information will delay the payment process.

Please mail or campus mail all reimbursement documentation to: Tuition Assistance, UI Learning & Development, 121-51 USB. (Tuition reimbursement cannot be made payable to you until Learning & Development receives this information.)

After all appropriate documents have been received, payment will be sent in approximately three weeks either by direct deposit (if set up) or by check.

Direct Deposit 

• Log into Employee Self-Service using your HawkID and password
• Select My Self Service/University information/University Bill and select Refund Account at the top of the page
• Follow the instructions to set up direct deposit