Codes apply to all employment categories unless noted.

Employee Time Record Codes and Descriptions

paid absences
CodeCode NameAbsence Description
01VacationTime to rest, recover from illness, care for family, or bond with a child
02Sick Leave - RegularTime to recover from own illness
03Sick Leave - Family Caregiving LeaveTime to care for a qualifying ill or injured family member
04Sick Leave - FuneralTime to attend a funeral for a qualifying family member
05Sick Leave - PallbearerTime to serve as a pallbearer at a funeral
06Sick Leave - On the Job InjuryTime approved for Workers Compensation injury
07Sick Leave - AdoptionTime for adoption of a child
10Jury DutyTime to attend jury duty
11Military LeaveTime to serve in the military
12Bone Marrow DonorTime to donate bone marrow
13FMLA Bone Marrow DonorTime to donate bone marrow with FMLA coverage
14Vascular Organ DonorTime to donate vascular organ
17FMLA Vascular Organ DonorTime to donate vascular organ with FMLA coverage
merit: hours worked beyond regular schedule
CODECODE NAMEABSENCE DESCRIPTION
20Hours in Excess of Regular ScheduleMerit time over appointment, paid at 1.5x rate
21Hours in Excess of Regular ScheduleMerit time over appointment, paid at regular rate
merit: call back, standby, and special pay
CODECODE NAMEABSENCE DESCRIPTION
22Call Back Hours (1.5x pay)Merit time in call back status (1.5x rate)
23Call Back Hours Merit time in call back status  (regular rate)
24*Absence UnpaidMerit unpaid partial day (limited use)
25Standby HoursMerit standby time (paid at 10% regular rate)
26Holiday PayMerit time worked on holiday (regular pay)
28Pharmacy Night ShiftMerit time worked with night shift pay (10%)
merit: compensatory time
CODECODE NAMEABSENCE DESCRIPTION
30Compensatory Hours EarnedMerit compensatory time earned
31Compensatory Hours TakenMerit compensatory time taken
32Compensatory Hours PaidMerit compensatory time paid
33FMLA Regular Compensatory HoursMerit FMLA compensatory time taken
40Merit Holiday Compensatory Hours EarnedMerit holiday compensatory time earned
41Merit Holiday Compensatory Hours TakenMerit holiday compensatory time taken
42Merit Holiday Compensatory Hours PaidMerit holiday compensatory time paid
43Merit FMLA Holiday Compensatory Hours TakenMerit FMLA holiday compensatory time taken
fmla absences
CODECODE NAMEABSENCE DESCRIPTION
51FMLA VacationTime off for own illness, family care, or bonding with child (FMLA coverage)
52FMLA Sick Leave - RegularRecovery from illness under FMLA
53FMLA Sick Leave - Family Caregiving LeaveCare for qualifying ill/injured family member (FMLA coverage)
54FMLA Workers Comp - UnpaidP&S unpaid partial day for Workers Compensation (FMLA coverage)
55FMLA Workers Comp - VacationVacation time for Workers Compensation injury (FMLA coverage)
56FMLA Workers Comp - SickSick time for Workers Compensation injury (FMLA coverage)
57FMLA Sick Leave - AdoptionAdoption leave under FMLA
58FMLA Workers Comp - UnpaidMerit unpaid partial day for Workers Compensation (FMLA coverage)
59*FMLA Absence - UnpaidP&S/Fiscal Faculty unpaid partial day (FMLA)
29*FMLA Absence - UnpaidMerit unpaid partial day (FMLA)
FMLA MILITARY ABSENCES
CODECODE NAMEABSENCE DESCRIPTION
60FMLA Vacation - Military ExigencyBusiness conducted under Exigency definition (FMLA coverage)
61FMLA  Unpaid - Military ExigencyMerit unpaid time for military exigency (FMLA coverage)
62FMLA Unpaid - Military ExigencyP&S/Fiscal Faculty unpaid time for military exigency (FMLA coverage)
63FMLA FCL Sick - Military Family CareCare for ill/injured military family member (FMLA coverage)
64FMLA Vacation - Military Family CareVacation to care for military family (FMLA coverage)
65FMLA Unpaid - Military Family CareMerit unpaid partial day for military family care (FMLA coverage)
66FMLA Unpaid - Military Family CareP&S/Fiscal Faculty unpaid partial day for military family care (FMLA coverage)
p&s nON-EXEMPT: HOURS WORKED BEYOND REGULAR SCHEDULE
CODECODE NAMEABSENCE DESCRIPTION
70Hours in Excess of Regular ScheduleP&S Non-Exempt time over schedule, 1.5x rate
71Hours in Excess of Regular ScheduleP&S Non-Exempt time over schedule, regular rate
73FMLA P&S Non-Exempt Regular Comp HoursP&S Non-Exempt comp time under FMLA
74Hours of Absence Without PayP&S Non-Exempt partial day off without pay
p&s non-exempt: compensatory time and special pay
CODECODE NAMEABSENCE DESCRIPTION
75Compensatory Hours EarnedP&S Non-Exempt comp time earned
76Compensatory Hours TakenP&S Non-Exempt comp time taken
77Compensatory Hours PaidP&S Non-Exempt comp time paid
78Holiday Hours EarnedP&S Non-Exempt holiday time earned
79Holiday Hours TakenP&S Non-Exempt holiday time taken
80Holiday Hours PaidP&S Non-Exempt holiday time paid
83FMLA Non-Exempt P&S Ex Holiday Comp HoursP&S Non-Exempt FMLA holiday compensatory time taken
other codes
CODECODE NAMEABSENCE DESCRIPTION
91Mandatory Unpaid HoursMerit mandatory unpaid time

HR use only: Codes reporting changes to accrual balances

  • LD - Leave Donations
  • SR - Sick Leave Receipts
  • VR - Vacation Receipts
  • VA - Vacation Accrual
  • SA - Sick Leave Accrual
  • ST - Sick Leave Transferred to Vacation
  • VT - Vacation Transferred from Sick Leave

Notes