Breadcrumb Home Pay Workforce Operations Employee Time Record Codes and Descriptions Codes apply to all employment categories unless noted. Paid Absences Merit FMLA P&S, Other, Notes Employee Time Record Codes and Descriptions paid absencesCodeCode NameAbsence Description01VacationTime to rest, recover from illness, care for family, or bond with a child02Sick Leave - RegularTime to recover from own illness03Sick Leave - Family Caregiving LeaveTime to care for a qualifying ill or injured family member04Sick Leave - FuneralTime to attend a funeral for a qualifying family member05Sick Leave - PallbearerTime to serve as a pallbearer at a funeral06Sick Leave - On the Job InjuryTime approved for Workers Compensation injury07Sick Leave - AdoptionTime for adoption of a child10Jury DutyTime to attend jury duty11Military LeaveTime to serve in the military12Bone Marrow DonorTime to donate bone marrow13FMLA Bone Marrow DonorTime to donate bone marrow with FMLA coverage14Vascular Organ DonorTime to donate vascular organ17FMLA Vascular Organ DonorTime to donate vascular organ with FMLA coverage merit: hours worked beyond regular scheduleCODECODE NAMEABSENCE DESCRIPTION20Hours in Excess of Regular ScheduleMerit time over appointment, paid at 1.5x rate21Hours in Excess of Regular ScheduleMerit time over appointment, paid at regular rate merit: call back, standby, and special payCODECODE NAMEABSENCE DESCRIPTION22Call Back Hours (1.5x pay)Merit time in call back status (1.5x rate)23Call Back Hours Merit time in call back status (regular rate)24*Absence UnpaidMerit unpaid partial day (limited use)25Standby HoursMerit standby time (paid at 10% regular rate)26Holiday PayMerit time worked on holiday (regular pay)28Pharmacy Night ShiftMerit time worked with night shift pay (10%) merit: compensatory timeCODECODE NAMEABSENCE DESCRIPTION30Compensatory Hours EarnedMerit compensatory time earned31Compensatory Hours TakenMerit compensatory time taken32Compensatory Hours PaidMerit compensatory time paid33FMLA Regular Compensatory HoursMerit FMLA compensatory time taken40Merit Holiday Compensatory Hours EarnedMerit holiday compensatory time earned41Merit Holiday Compensatory Hours TakenMerit holiday compensatory time taken42Merit Holiday Compensatory Hours PaidMerit holiday compensatory time paid43Merit FMLA Holiday Compensatory Hours TakenMerit FMLA holiday compensatory time taken fmla absencesCODECODE NAMEABSENCE DESCRIPTION51FMLA VacationTime off for own illness, family care, or bonding with child (FMLA coverage)52FMLA Sick Leave - RegularRecovery from illness under FMLA53FMLA Sick Leave - Family Caregiving LeaveCare for qualifying ill/injured family member (FMLA coverage)54FMLA Workers Comp - UnpaidP&S unpaid partial day for Workers Compensation (FMLA coverage)55FMLA Workers Comp - VacationVacation time for Workers Compensation injury (FMLA coverage)56FMLA Workers Comp - SickSick time for Workers Compensation injury (FMLA coverage)57FMLA Sick Leave - AdoptionAdoption leave under FMLA58FMLA Workers Comp - UnpaidMerit unpaid partial day for Workers Compensation (FMLA coverage)59*FMLA Absence - UnpaidP&S/Fiscal Faculty unpaid partial day (FMLA)29*FMLA Absence - UnpaidMerit unpaid partial day (FMLA) FMLA MILITARY ABSENCESCODECODE NAMEABSENCE DESCRIPTION60FMLA Vacation - Military ExigencyBusiness conducted under Exigency definition (FMLA coverage)61FMLA Unpaid - Military ExigencyMerit unpaid time for military exigency (FMLA coverage)62FMLA Unpaid - Military ExigencyP&S/Fiscal Faculty unpaid time for military exigency (FMLA coverage)63FMLA FCL Sick - Military Family CareCare for ill/injured military family member (FMLA coverage)64FMLA Vacation - Military Family CareVacation to care for military family (FMLA coverage)65FMLA Unpaid - Military Family CareMerit unpaid partial day for military family care (FMLA coverage)66FMLA Unpaid - Military Family CareP&S/Fiscal Faculty unpaid partial day for military family care (FMLA coverage) p&s nON-EXEMPT: HOURS WORKED BEYOND REGULAR SCHEDULECODECODE NAMEABSENCE DESCRIPTION70Hours in Excess of Regular ScheduleP&S Non-Exempt time over schedule, 1.5x rate71Hours in Excess of Regular ScheduleP&S Non-Exempt time over schedule, regular rate73FMLA P&S Non-Exempt Regular Comp HoursP&S Non-Exempt comp time under FMLA74Hours of Absence Without PayP&S Non-Exempt partial day off without pay p&s non-exempt: compensatory time and special payCODECODE NAMEABSENCE DESCRIPTION75Compensatory Hours EarnedP&S Non-Exempt comp time earned76Compensatory Hours TakenP&S Non-Exempt comp time taken77Compensatory Hours PaidP&S Non-Exempt comp time paid78Holiday Hours EarnedP&S Non-Exempt holiday time earned79Holiday Hours TakenP&S Non-Exempt holiday time taken80Holiday Hours PaidP&S Non-Exempt holiday time paid83FMLA Non-Exempt P&S Ex Holiday Comp HoursP&S Non-Exempt FMLA holiday compensatory time taken other codesCODECODE NAMEABSENCE DESCRIPTION91Mandatory Unpaid HoursMerit mandatory unpaid time HR use only: Codes reporting changes to accrual balances LD - Leave DonationsSR - Sick Leave ReceiptsVR - Vacation ReceiptsVA - Vacation AccrualSA - Sick Leave AccrualST - Sick Leave Transferred to VacationVT - Vacation Transferred from Sick Leave Notes Code 24 is limited to partial day unpaid accommodationsCodes 29 and 59 are for partial day unpaid FMLA when accruals are insufficientContact University FSDS or University Workforce Operations for assistanceUI Health Care departments should contact UI Health Care Leave Disability Administration (LDA)