Student employment = Student success
Students who work on campus have higher GPAs and are more likely to graduate from the University of Iowa.
Student Employment's webpage for university employers provides valuable information as you prepare for the upcoming hiring period. In addition to the links below, the webpage provides information that should be given to newly hired students. This information is found in the Quick Links section of the employers' page under the heading "For Newly Hired Students."
| DATE | INFORMATION |
|---|---|
| 04/13/25 | Start of 2025 Summer appointment for new employees |
| 05/17/25 | End of 2025 Spring and 2024-25 Work-Study appointments |
| 08/24/25 | Start of 2025-26 Work-Study appointments |
| 09/06/25 | End of 2025 Biweekly Student Summer Appointment |
Concluding the 2024-25 Academic Year
Biweekly Work-Study Appointment
If a student is currently employed under a Biweekly Work-Study Appointment, the appointment ends 05/17/25. Since the appointment automatically ends on 05/17/25, employers should not file a Termination Form unless the student leaves the position at least two weeks prior to the end of the appointment.
Employers can run the Biweekly End Date Listing query in Employee Self-Service > Administration > HR Reports > Biweekly Reports using the 05/17/25 end date and their org or department to obtain a list of their departmental students appointments with the end date 05/17/25. For students employed beyond 05/17/25, a new appointment must be created.
Biweekly Continuous Appointment
If a student is currently employed under a Biweekly Continuous Appointment, there is no end date.
Students can continue under this appointment – even if they graduate in May – until 09/06/25. After that, the student must be registered for fall classes to continue employment. Employers should file a Termination Form when employment is terminated.
If the student is leaving for the summer but will be employed by the same department in the fall, the department does not need to file a Termination Form. The Biweekly Continuous Appointment continues in the next academic year.
Unsure about the student's appointment?
If employers are unsure which appointment a student is paid under, they can check the student's appointment in Employee Self-Service > Administration > HR Transaction Reports. The top of the appointment will say Biweekly Student Work-Study Appointment or Biweekly Student Continuous Appointment.
Summer hour limitations
Students can work 40 hours per week 05/18/25–08/23/25 regardless of summer class enrollment. Information regarding FICA withholding for the summer is available on the Student FICA Information webpage. You may also contact Payroll Services at 319-335-2381. If the employee works more than 40 hours per week, the employer is responsible for paying overtime.
Summer Biweekly Student Appointments
Employers should choose one of the options below and create an appointment in the HR Transaction System in Employee Self-Service. The Hiring Student Employees webpage provides more information on the forms needed to hire a student.
Biweekly Student Summer is appropriate in the following circumstances:
- Students enrolled at the University of Iowa in the spring semester who will not register for summer classes and were awarded Work-Study for the upcoming year. Employers should modify the default end date on the summer appointment to 08/23/25 in order to start the upcoming year Work-Study appointment on 08/24/25.
- Students enrolled in the spring semester who will not register for classes for the upcoming fall but want to work through 09/06/25.
- Students in a Work-Study appointment who will graduate in May 2025. Their start date is 05/18/25 and their end date is 08/23/25.
Biweekly Student Continuous is appropriate for students who are registered for classes and will continue employment and registration in the future.
- Registered for spring: Appoint prior to 05/17/25 (end of spring semester)
- Registered for summer: Appoint as of 05/18/25
- Registered for fall: Appoint as of 08/24/25
Summer Biweekly Student Appointments for Non-UI Students
High school students or students attending other higher education institutions during the spring semester or summer session can be employed by the University of Iowa from 04/13/25–09/06/25 using a P&S appointment with the job code PZ07 Temp Employee Non-UI Student.
In order to hire a non-UI student, you must advertise the position on Jobs@UIowa under Temporary/Other Jobs for a minimum of three days. The P&S Short Term Appointment Form requires you to select "Temp Posting ID" under Jobs@UIowa Ad/Posting Info and to list the number in the Temp Posting ID field.
This appointment option is approved by Compensation and Classification. If you have questions regarding the rules for this appointment, please review this webpage or call 319-335-5298.
2025-26 Academic Year Work-Study
A student must be awarded Work-Study to continue with a Work-Study appointment in 2025-26. The appointment start date can be no earlier than 08/24/25 with an end date of 05/16/26. Work-Study awards are approved on an academic year basis. More information will be sent in July regarding the 2025-26 year.
For students awarded 2025-26 Work-Study, you are encouraged to create the academic year Work-Study appointment as soon as possible after the student is registered for fall classes. Early registration for fall 2025 begins in April.
There is always an influx of appointments at the start of the academic year. The more appointments that are approved before the academic year begins, the likelier it is that the student will be paid on time. Once the appointment is approved by Student Employment, it still needs to be added to the payroll system before online time records are available for the student to complete.