Required documents and forms

Once hired, students and their university employers need to complete the following:

• Bi-Weekly Student Appointment Form: Via Employee Self-Service and the HR Transaction System, the employer creates one of the following appointment options:
  • Biweekly student continuous
  • Biweekly student Work-Study
  • Biweekly student summer
• Form I-9 and E-Verify (Employment Eligibility Verification): This form must be completed electronically by the student and the employer within three paid working days of the job start date. The employer must examine evidence of the student's identity and employment eligibility. See the I-9 information page for a list of acceptable documents.
• Form W-4 (completed by the student on MyUI)
• Authorization for Direct Deposit (completed by the student on MyUI)

Information for newly hired students

Provide the following information to your new student hires:

• MyUI and Employee Self-Service Access for Students for additional information regarding the completion of these forms by students
• Student Employment Terms and Conditions (pdf) for a summary of rights and responsibilities of student hourly employees
• Online Time Reporting Instructions (pdf) for information on how to electronically submit work hours