I-9 Information

For New University Employees

As you begin any form of employment with the University, federal law requires that you complete an I-9 form to confirm your eligibility to work. You must be prepared to present appropriate documentation to a University representative on or before your first day of employment, who will then work with you to complete this form. Please refer to the list of acceptable documents.

Please be aware that under federal regulations, employees cannot be allowed to work if they have not successfully completed an I-9 within three business days following the first day of employment. I-9 requirements may be completed prior to your employment. Section 1 of the I-9 Form must be completed no later than the first day of employment. For information or assistance please contact:

For University Employers

The University of Iowa uses the I-9 Management online application to complete and submit I-9's, and E-Verify when required. Paper copies of form I-9 are not accepted.

To access the I-9 Management system go to UI Home Page, choose Self Service and then select the External Links tab which will give you the link to go directly into the I-9 Management software application. Instructions within the I-9 Management application will guide you through the I-9 completion process.

An additional listing of Frequently Asked Questions (FAQ's) are available through the link provided on this page, along with additional resources that may be of assistance.

Please Note: Federal regulations require that an employee not work past three days until and unless a completed I-9 form is on file.

Failure to properly complete, retain, and/or make available for inspection I-9 forms as required by law, may result in civil monetary penalties in an amount of not less than $110 and not more than $1,100 for each violation (per person/per day). Criminal penalties apply to persons or entities convicted of a pattern or practice of knowingly hiring unauthorized aliens.

For information or assistance, please contact:

PDF iconI-9 Form List of Acceptable Documents (pdf)
PDF iconI-9 Poster (pdf)
PDF iconI-9 Poster Spanish (pdf)

I-9 Management Information
Competing Section 3, Reverification and Rehires
LPR Reverification and Evidence of Status

 HANDBOOK (off site link)

Frequently Asked Questions

Yes. A link to I-9 Management is available under the External Links tab.

If you signed up for the PIN Reset Options then use the Forgot Your PIN? link on the Login screen to have your password automatically reset to the default (last 4 digits of SSN+year of birth (YYYY). Payroll will not reset your password.

During Fall 2010 TALX rolled out an enhanced security process which allows users to setup their own questions and provide their own answers to be used if they ever forget their PIN. The "choose your own" questions and answers are the primary methods for both I-9 eXpress and The Work Number, and the "personal information" questions are used only as a last resort/backup. Personal information questions may include questions that are financial in nature and are typically presented to those who had never enrolled in the Enhanced Security process.

Staff members who are presented with the personal information questions and are uncomfortable answering them should call the TALX Customer Service Center at 1-800-996-7566. Their staff will assist staff members in resetting their PINs, and if the staff member has not enrolled in the "new" method yet, they will be asked to do so the next time they login.

Have they been converted to the electronic form? No. Existing paper I-9s were not converted to I-9 eXpress. If you need to complete an I-9 for a rehire or re-verification then you will need to use I-9 eXpress and create a new I-9. Payroll Services stopped accepting paper I-9s with new employees hired on or after 4/1/2010.

Section 1 must be completed on the first day of employment. I-9s must be fully completed within three (3) business days after the employee begins working for pay. For example, if the employee began working on Monday then the I-9 must be completed by Thursday.