As a new staff member, you're starting an exciting journey at one of the nation's premier research institutions and academic medical systems.
This onboarding guide is designed to provide you with the essential tools, insights, and information you need for a smooth start to your University of Iowa journey. Welcome to the Hawkeye community!
Required items
You can complete these mandatory items after receiving your HawkID (typically assigned within your first few days of employment).
I-9 verification
New employees are required to complete the federal Form I-9 within three business days of their first day of work.
Complete Benefits Enrollment
Time sensitive - enroll in your benefits within 30 calendar days of hire. You have 60 calendar days to select your retirement enrollment.
Two-Step Login
Two-Step Login provides an extra layer of security on websites and services like MyUI, ICON, Office 365, and Employee Self-Service.
Payroll Services
Complete your Form W-4 (tax withholding), set up direct deposit, verify your mailing address, and opt to receive year-end tax forms electronically through Employee Self-Service.
Photo ID card
New employees should obtain their Iowa One Card for campus or UI Health Care badge for health care.
Complete Mandatory Trainings
Harassment Prevention Education, FERPA, Free Speech, and Conflict of Interest are mandatory trainings for all staff.
Essential employee tools and resources
Emergency contacts
Time-off benefits
IT services
When is payday?
Time records
Available resources
Hawk Alert
Accommodations
New to campus
Campus news and events
Campus maps
Campus parking
Working at a public university
- Working at a public university (public records, political expression, lobbying, etc.)
Policies, procedures, and additional resources
Accordions
Policies and procedures
Administrative procedures
- Purchase requests - connect with your University Shared Services contacts
- Travel policies - Requests/expense/insurance/fleet services
- UI Printing - All printed material and high-volume printing must be processed through UI Printing
- Iowa Brand Manual - strategic foundation of our institutional narrative, articulating both our identity as well as our aspiration
Information and technology
- Information Technology Services (ITS)
- Acceptable Use of Information Technology Resources Policy
- Data on network drives -
- ICON - central course management system
- Internet access on/off campus (VPN)
- MAUI - central system to record, classify, and retrieve student and course data
- Office 365/Microsoft Office
- Email & calendar - configuration instructions, frequently asked questions, and information
- Personal mobile devices - connect Microsoft 365 email and calendar on your mobile device
- Microsoft Teams - central hub for many of the Office 365 products with an emphasis on teamwork
- Skype for Business - Microsoft Skype for Business is the primary phone service for the University of Iowa (not including UI Health Care)
- Printing and scanning - all UI faculty/staff/students have access to ITC printing with a valid Hawk ID.
- UI wireless (eduroam) - provides a fast, secure, and reliable wireless network that can be used in all campus buildings, residence halls, and some green spaces on campus.
Coming soon!
Iowa staff onboarding HR checklist
HR reps: Download this onboarding checklist to customize for your college/department/unit.