Code - RET

When to use - Employee self-discloses s/he is returning to any level of school (e.g., higher degree, residency)

Code - RES

When to use - Employee self-discloses resignation

Notes - Best to be used if no other code is applicable or additional information is unavailable

Code - GRD

When to use - Use only for Graduate Students/Fellows graduating at the end of Spring semester. Purpose is to appropriately end benefits as of 6/1.

Eligible job codes are FR19, FT19, FT52, and FF52

Code - RAT

When to use - Employee self-discloses intent to retire and is 55 years of age or older

Notes - For benefits purposes all terminations after age 55 are treated as retirement. 

Code - OTD

When to use - Employee resigns/leaves for a position at another employer or an employee moves from monthly to hourly or vice versa; or student hourly to student work-study

Notes - Examples include:  Regular full-time Staff Nurse decides to work only PRN.

Code - HEA

When to use - Must be approved by FSDS or LDA; Employee health condition cannot be accommodated or employee cannot work due to health

Notes - Merit staff will have recall rights with this code

Code - FAM

When to use - Employee resigns due to self-disclosed reason (e.g., spouse/partner relocation, personal/family considerations, unknown reasons)

Notes - Examples include:  new parent decides to stay at home with child; partner relocated

Code - MLS

When to use - Self-disclosed military service

Notes - Examples include:  leave University to become full-time military personnel; do NOT use for deployment; may trigger re-employment rights under USERRA

Code - JOB

When to use - After 3 full pre-scheduled shifts of not calling in or showing up or for faculty member who does not return to work

Notes - Template letter available from ELR

Code - LVE

When to use - Must be approved by FSDS or LDA; Employee chooses not to return from an approved medical leave. 

Notes - Merit staff will NOT have recall rights with this code.

Code - ERT

When to use - Must be approved by University HR; Employer has a BOR-approved early retirement plan

Code - DEA

When to use - Employee passes away during employment

Code - OBS

When to use - RECOMMEND DO NOT USE

Code - TAF

When to use - Employer terminates for the employee’s unsatisfactory performance

Notes - ELR consultation encouraged; Examples include: poor/low productivity; employee in good faith does not demonstrate requisite skills for the position

Code - TDP

When to use - Employer terminates during probation for unsatisfactory progress

Notes - Employee may have recall rights to previously held class where probation completed successfully; do NOT use for misconduct during probation

Code - NLR

When to use -

• Employer terminates employee due to lack of required license/ certification

• Employer terminates student hourly employee due to lack of enrollment hours and/or lack of Work-Study funding.

Notes - ELR consultation encouraged;  Examples include:  Driver’s license required on the job description and the employee loses license;

It is not necessary to terminate work-study students whose eligibility has been earned UNLESS the department cannot afford to cover 100% of the wage.  If the department CAN continue to employ the work-study student paying 100% of the wage then a term report should NOT be filed.  Questions should go to Student Employment or Office of Student Financial Aid (work-study).

Code - CON

When to use - Employer terminates for misconduct

Notes - Examples include:  theft, impairment, absenteeism; may be series of events or single incident of misconduct

Code - ELI

When to use - Must be approved by University HR ELR; Employer terminates with an approved layoff plan.

Notes - Merit and P&S staff may have recall or priority rights with this code.

Code - FRB

When to use - When terminating a laid-off P&S non-bargaining employee who is at least 55 years of age and has career status or at least two years in specified term status.

Notes - Cannot be used for Faculty, Institutional Officers, SEIU, or Merit employees.  It also cannot be used for P&S staff who are probationary, At Will, or have less than two years in specified term status.

Code - TMP

When to use - Use only for end of term or temporary appointments when leaving the University, including situations where employment ends for an employee prior to the completion of their current contract.

Notes - Not recommended for end of Work-Study appointment

Code - OTH

When to use - Faculty member resigns from the UI to accept a faculty position at another university, college, etc. Please see “Acad Admin Position” for faculty who leave for administrative position.

Notes - FOR FACULTY ONLY. Add the name of the institution in the “Remarks" section of the form.

Code - NED

When to use - Faculty member resigns to pursue employment outside higher education (e.g., private corporation, government)

Notes - FOR FACULTY ONLY

Code - PPR

When to use - Faculty member resigns to pursue private practice working with clients (e.g., patients, legal clients, therapists)

Notes - FOR FACULTY ONLY

Code - AAP

When to use - Faculty member resigns to accept an academic administrative position (e.g., Dean, VP, President) at a different institution

Notes - FOR FACULTY ONLY

Code - NTR

When to use - For faculty member who does not receive tenure.

Notes - FOR FACULTY ONLY

Code - MUT

When to use - Faculty member agrees to proposal of ending contract.

Notes - FOR FACULTY ONLY