Contact

Payroll Services

Phone
Fax
319-353-2234
Campus Address
120-30 USB
Mailing Address

120 University Services Building, Suite 30
Iowa City, IA 52242-1911
United States

Hours
Calls answered Mon-Fri, 8 a.m.-5 p.m.
In-person meetings by appointment only

The University of Iowa, including UI Health Care, is participating in a State of Iowa program that will allow eligible staff and faculty who accrue vacation to request a one-time payout in exchange for unused vacation hours, up to a maximum of 40 hours.

To be eligible, employees must have a vacation balance of 160 hours or more as of May 31, 2022. Eligible employees are not required to participate. Individuals who choose to participate in this program may elect to receive payout for the maximum number of hours offered, up to 40. The deadline to participate is July 15, 2022, with no exceptions.  

For those who choose to participate, the payout will appear on the employee's August 1 monthly paycheck. 

Eligibility

To be eligible, your employment records as of May 31, 2022, must reflect at least 160 hours of available vacation accrual (including banked hours). This includes net accruals for the month of May. 

You must be employed by the University of Iowa as of July 15, 2022, and must remain employed by the university through July 31, 2022. 

Enroll in Self-Service

Frequently Asked Questions (FAQs)

The University of Iowa, including UI Health Care, is participating in a State of Iowa program that will allow eligible staff and faculty who accrue vacation to request a one-time payout in exchange for unused vacation hours, up to a maximum of 40 hours.

To be eligible, your employment records as of May 31, 2022, must reflect at least 160 hours of available vacation accrual (including banked hours). This includes net accruals for the month of May. You must be employed by the UI as of July 15, 2022 and must remain employed by the university through July 31, 2022.

Employees who do not accrue vacation, such as temporary employees, 9-month faculty, graduate assistants, medical residents, and fellows, are not eligible to participate in this program. 

You may choose up to a maximum of 40 hours of vacation in exchange for a payment that will be included on your Aug. 1 paycheck.

There is no minimum, but you must request payment in whole hour increments. 

You must complete your request for payment in exchange for vacation hours through Employee Self-Service by 5 p.m. on Friday, July 15, 2022.

The vacation payment will be included in your regular August 1, 2022 monthly paycheck. 

First – when you select "Yes," a box will appear with your "Yes" Opt-in status. The application will provide confirmation of a valid selection to Faculty or Staff after submission via pop-up message – You have successfully submitted your request!

Second – the application will always reflect the faculty or staff member’s current selection.  If the staff member has elected to participate, the ‘I would like to participate in the August 1 vacation payout’ check box will be checked and in blue; plus the ‘number of hours’ field will be active and include the number of hours elected to exchange for payout. If the faculty or staff member elected to not participate, the ‘I would like to participate in the August 1 vacation payout’ will be unchecked and the ‘number of hours’ field will be gray and will display the text “e.g. 40” or “0” depending on prior activity.

Vacation payout will reduce your vacation accrual balance the week of July 18, 2022, by the total number of hours requested. The number of vacation hours that are paid will be reflected on your vacation/sick summary report in Employee Self-Service with the code VP – Vacation Payout.

This will not impact your ability to accrue your vacation hours back up to your maximum. Your maximum accrual is noted on your Vacation/Sick Report in Employee Self-Service.

The request will not affect your annual salary increase scheduled for July 1, 2022. Any vacation hours requested to be exchanged through the payout program will be calculated using your fiscal year end (June 30, 2022) regular hourly rate.

The payment will be calculated by multiplying the number of vacation hours requested by your hourly rate on June 30, 2022. The hourly rate is calculated by dividing your annual salary on June 30, 2022, by 2080 work hours in the calendar year based upon full-time employment (prorated by percentage of effort). Your June 30, 2022 annual salary is located in your Employee Self-Service under the Time & Pay Tile>Compensation>Appointment & Salary History. 

The payment will be subject to all applicable payroll tax withholding. 

The payout of vacation as requested will be included in your August 1, 2022, monthly paycheck. You will be able to see this reflected with an earnings code titled "Vacation Payout Annual Request."

You can change your vacation payout request online through the Employee Self-Service application before 5p.m. on July 15, 2022.  If you change your request, be sure to complete the attestation again and resubmit the vacation payout request. After 5 p.m. on July 15, 2022, a completed vacation payout request can no longer be changed. After that time, completed requests will be irrevocable and paid on your Aug. 1, 2022, paycheck.   

Similarly, if you do not complete a vacation payout request through Employee Self-Service by 5 p.m. on July 15, 2022, you will not be eligible to request a vacation payout. 

Accrued hours will be reduced first, followed by banked hours if necessary.

No. Sick hours are not included in this program and only vacation hours will be used.

Unfortunately, there will be no exceptions for employees who miss the deadline. 

This program is authorized by the State of Iowa and each state employer has the opportunity to choose to participate on an annual basis. The University of Iowa has not previously elected to participate but has chosen to do so this year. This is a one-time opportunity for UI employees that we do not anticipate offering annually.

Yes, you may defer your vacation payout to your VRSP and/or 457(b) plan through the regular Self-Service Voluntary Retirement Saving Plan application.  After July 1, 2022, increase your current deferral to the amount that you would like to defer on August 1, 2022.  Make sure that you combine any amount that you may be currently deferring plus the additional amount that you would like to defer based on your anticipated vacation payout.  After August 1, 2022, make sure you reduce your VRSP back to your regular monthly deferral amount. You may contact benefits@uiowa.edu with any questions you may have.