Eligible employees who hold regular appointments of 50% or greater can donate their accrued vacation hours to another eligible employee who is seeking donations. Sick time cannot be donated in place of vacation.

There is not a general pool that you can donate to; however, there is a list of individuals in need of donations. When submitting your donation form, you will need to include a recipient name 

How much time can be donated

  • For an employee's catastrophic illness or injury for themselves or a family member, donations are unlimited.
  • There is a minimum of at least 1 hour to be donated. 
  • Donations are on a 1:1 ratio. 
  • Donated hours are irrevocably pledged.

How to donate

Beginning July 15, 2020, University Benefits has put the Catastrophic Leave Donation form into university workflow. If you would like to donate your time, please visit the link below to complete your donation of time. 

Catastrophic Leave Donation Form 

After you have submitted your donation form

The donated leave is not taken from your vacation bank until the recipient actually needs it.

  • You will receive email notification when the donation is used
  • It could be several months or up to a full year from the time you make your pledge until the donated leave is used
  • It is possible that you will receive notification that part of your leave donation has been used. The remaining hours will continue as pledged for future use.
  • If the recipient leaves the Catastrophic Leave Program, your will receive an email from University Benefits notifying you that your hours are no longer considered pledged. 

The names of our employees who have donated leave to recipients in need, are kept confidential. 

Donations not used

If your hours are no longer needed, you will receive an email from University Benefits to notify you that your hours are no longer considered pledged. Once hours are pledged they cannot be returned before the recipient leaves the Catastrophic Leave Program unless the donor terminates employment.