Phased Retirement Eligibility and Process


Those employees who are eligible to negotiate with their department a schedule for phasing into retirement:

  1. Faculty and staff employed by the Board of Regents for at least 15 years;
  2. and who have attained the age of 57


All requests for admission to the institution's Phased Retirement Program must receive approval from the institution's appropriate administrative offices.

If interested in participating in the Phased Retirement Program, the employee will begin by filling out the Request to Participate in Phased Retirement form and work with their Human Resources representative to discuss options and retrieve the necessary approvals from your department and unit. 

The program does not create a right for the employee, and the department may not approve the request to enter the program if it is not in the institution's best interest.

Schedule of Phasing

A staff member may reduce from full-time to no less than a half-time appointment either directly or via a stepped schedule.

The maximum phasing period will be two years, with full retirement required at the end of the specified phasing period. If a two-year phasing period is agreed upon, an employee may not hold greater than a 65 percent appointment in the first year.  For phasing periods of one year or less, or after completing the first year of a two-year phasing period, the appointment cannot exceed 50%. The phasing period will be set by agreement between the institution and the individual, with full retirement required at the end of the specified phasing period. Once phased retirement is initiated, employees may not return full-time.


In the first year of a two-year phasing period, the salary received will reflect the reduced responsibilities. At the discretion of the institution, up to an additional 10 percent of the budgeted salary, had the person worked full time.  In the only or last year following phased retirement initiation, the staff member’s appointment will be no greater than fifty percent. The salary will be proportional to the budgeted salary had the person worked full-time.


During the phased retirement period, institution and staff member contributions will continue for life insurance, health, dental insurance, and disability insurance at the same levels which would have prevailed had the staff member continued a regular appointment. University retirement contributions to TIAA will be based on the salary which would have been obtained had the individual continued a regular appointment. FICA contributions will be based on the staff member's actual salary during the partial or pre-retirement period as mandated by law. The same is true for retirement contributions for those participating in the Iowa Public Employee Retirement System or Federal Civil Service System. Accrual of vacation and sick leave will be based on the percentage of appointments.

An individual participating in this program will be allowed access to their retirement funds to assist in supplementing the loss of income that occurs when the person reduces their appointment down to 50% through 65% time, the maximum percentage permitted by the program.

Duration of Program

Subject to annual review, the program will expire on June 30, 2022, unless renewed by the Board before expiration.

Information regarding the Phased Retirement Program in place before July 1, 2017.

Contact Information

University Benefits

Campus Address
120 USB
Mailing Address

120 University Services Building
Iowa City, IA 52242-1911
United States

Monday-Friday, 8 a.m.-5 p.m.