Departments should complete the following forms to establish a new P&S position:
- Local Job Description focusing on the Key Areas of Responsibility
- Position Management (Create a New Position) form - available in the HR Position Management System
Creating the Position Management Form
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In the Position Management section, click on Create a New Position and select Professional and Scientific.
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Click on Regular, and hit Next.
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Input the Effective Date for the new position, and select the appropriate Jobcode. The Position Description and Grade information will fill in automatically, given the Jobcode that you have selected.
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Input the Number of Positions you are creating and check the box to Send to Talent Acquisition, if you are ready for the position to be available in OTAC.
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Select the Reason for New Position.
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Enter the Organization and Department codes, and if applicable, the Sub Department code.
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Enter the Percent-Time, and the Calculated Standard Hours will populate accordingly.
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Select the appropriate Paygroup (Fiscal or Academic).
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Look-up the Administrative Supervisor, Functional, and 3rd Supervisor, if needed. You do not need to select anything more than the Administrative Supervisor.
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Add additional MFK’s if needed, and input comments if desired.
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Click on View Summary, then Edit or Submit to Workflow.